To run the New York Sales Tax Report:The New York Sales Tax Code Report lists, for a designated period of time, all the sales tax you owe to the state of New York for paid invoices. This report is applicable only if your company does business in and pays taxes to the state of New York.
The report is unique to the state of New York, because this state has industry-specific requirements for materialmen, also known as hardgoods distributors, who pay taxes. The state allows you to report and remit only the sales tax that you have actually collected from your customers, as long as the tax is collected within one year of invoicing. If a customer makes a partial payment, the tax owed to the state can be prorated accordingly. After one year, however, you must remit the tax owed even if you have not collected it from your customer.
For the period of time designated on the report, the system first scans cash receipts for paid invoices. If the receipt is for an invoice that is over one year old, it is not included in the report, because the taxes were previously paid. It then scans the A/R file for unpaid invoices that are over a year old, and includes them in the report.
Before running this report, you must set the Non NY State Tax Codes control maintenance record. You need to enter every tax jurisdiction defined for your company that is not in the state of New York. The report will include every tax jurisdiction defined for your company, except the ones listed in this record.
To run the New York Sales Tax Report:
From the Other > Reprts > End of Month Reports #2 menu, select New York Sales Tax Report to display the NY Sales Tax Code screen.
In the Br/Tr/All field, enter the branch or branches to be included in this report.
In the Start Date and End Date fields, press F10 and specify the desired calendar date range. You can also specify dates using variable dating.
In the Only Items Over Max Taxable (Y/N) field, indicate whether to print the report only for those items over the maximum taxable amount.
In the Detail/Summary/Totals field, indicate the format in which to print the report:
Detail – Lists the individual transactions, subtotals for each tax code and branch, and the grand total amount of tax owed. This is the default.
Summary – Lists the subtotals for each tax code within each branch followed by the subtotals for each branch or the subtotals for each branch within each tax code followed by the subtotals for each tax code, depending on the Sort By selection, and the grand total amount of tax owed.
Totals – Lists the subtotals for each branch or tax code, depending on the Sort by selection, and the grand total amount of tax owed.
In the Sort by field, designate whether to sort the report by Branch by Tax Code or Tax Code by Branch. The default is by Branch by Tax Code.
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