A/P Entry Screen Field Descriptions

The following fields are on the header section of the A/P Entry screen. For information about the columns in the posting area of the screen, see AP Entry Screen Posting Views.

Field	Description
Remit To	The vendor to whom payment must be sent. The system populates this field after you enter the ship-from vendor.
Ship From	The vendor that shipped the products on the invoice.
PostDate	The date on which you want the payable posted to the general ledger. The system populates this field in with the current date, but you can enter any date within the open payables period.
Payment Terms	The ship-from vendor's payment terms, as designated in the Terms Code field on the Vendor Maintenance screen for this vendor. The system populates this field when you enter a vendor. For more information, see Terms Maintenance Overview.
A/P Branch	The branch paying the amount on the invoice. This branch does not need to correspond to the branch that received the goods.
Batch ID	The ID of the batch to which this payable belongs.
Payable ID	The unique ID number that the system assigns to this payable.
Inv Date	The date on the invoice received from the vendor.
Invoice #	The identifying number on the invoice received from the vendor. This field is not case sensitive.
Inv Amt	The total amount due on the invoice received from the vendor.
Freight Amt	The freight amount on the invoice received from the vendor. For more information, see Vendor Maintenance Overview.
Tax Amt	The tax amount on the invoice received from the vendor.
Due Date	The date the payment is due. The system populates this field based on the payment terms assigned to the ship-to vendor. For more information, see Vendor Maintenance Overview.
Pay Date	The date you are going to pay the invoice. The system populates this field based on the payment terms assigned to the ship-to vendor. For more information, see Vendor Maintenance Overview.
Deduct Amt	If you have used the Deduct hot key to enter an amount to be deducted from the invoice and the reason for the deduction, the system displays that amount in this field.
Disc Amt	The discount allowed if payment is made by the due date. The system populates this field, based on the payment terms assigned to the ship-to vendor. For more information, see Vendor Maintenance Overview.
Payment Amt	The amount for which the check will be written. The system calculates the value in this field by subtracting the Disc Amt and Deduct Amt from the Inv Amt using the following equation: Inv Amt - (Disc Amt + Deduct Amt) = Payment Amt
Approved	Indicates whether or not the invoice is approved for payment. The value remains N until the amount in the Diff Amt field is zero. This value must be Y to generate a check to pay the invoice. If you override the N and change it to a Y, an asterisk (*) displays to indicate this.
Rec Amt - PO Amt - GL Acct = Diff Amt	The system populates these fields as you enter the transaction, show the following information: Rec Amt – Displays the amount reconciled. PO Rec – Displays a running total of the purchase order amounts being reconciled. GL Rec – Displays the running total of the G/L accounts to which you are reconciling the payable. Diff Amt – Displays the amount that needs to be assigned to a payable. When the Diff Amt reaches zero, the system changes the value in the Approved field to Y, and the invoice can be paid.