Changing Posting Dates for Unapproved Payables

Use the Change Posting Date for Unapproved Payables screen to assign a new posting date to all selected unapproved payables. This can be useful if you want to track unapproved payables but still need to close the accounting period. Keep in mind that you can only change posting dates for payables that are still in an open accounting period.

To change a posting date:

From the System > Custom menu, select Change Posting Date for UNAP Payables to display the Change Posting Date for Unapproved Payables screen.
In the Br/Tr/All field, enter the branch, territory, or All to determine in which areas you want to change posting dates.
In the Select Date field, enter a date for which you want unapproved payables to be updated with new posting dates. The system selects only those invoices that have a posting date on or before the specified date and that are still in an open accounting period.
In the New Posting Date field, enter the date that you want to apply to the selected unapproved payables.
Use one of the following hot keys to process the change:

Begin – Changes the current posting date for all selected unapproved payables to the new posting date. The system processes the change, closes the screen, and displays the message "AP Invoice Posted Dates Updated."
Schedule – Displays the Phantom Scheduler, where you can schedule when to change the current posting date to the new posting date. The system closes the screen, and when the system processes the change, it displays the message "AP Invoice Posted Dates Updated."

Note: To access this information with an alternative method, use the A/P Preview Queue and change the posting date. From the A/P menu, select A/P Preview Queue. Use the Change View hot key, and select Post Date as the view. In the Start PayOn field, enter the first day you want to select, for example, 02/01/04. In the End PayOn field, enter a new post date in the next open period, for example, 03/01/04.