Editing Payables

Use the A/P Entry screen to view and modify existing payable entries. You can do this as long as the original transaction date is not earlier than the G/L closing date for Payables.

To edit a payable:

From the A/P menu, select A/P Entry to display the A/P Entry screen.
In the PostDate field, the system enters the current date. If needed, change this date by entering any date within the open payables period.

Note: If you want your aging reports to show true aging from the vendor's invoice date, enter that date in this field.

In the A/P Brnch field, enter the branch paying the invoice.

In the Batch ID field, enter the batch ID number if your company uses checksum batch audit procedures. This is an optional field.
In the Ship From field, enter the vendor from whom the products on the invoice were shipped. To display this name, type one of the following and press Enter:

All or part of the vendor's name.
The vendor's system-assigned ID number, preceded by a period.
The vendor's purchase order number.
The payable ID number.

At the prompt, select Open Invoices.
At the invoice dates list, use the Down Arrow key to move the cursor to the date that you want to edit and press Enter.

If you select an entry that is not in a closed period, the system displays CORRECTION in the upper left corner of the screen.
If you select an entry that is before the closing date, the system displays VIEW ONLY in the upper left corner of the screen. You cannot change any information on the screen.
If a check is issued for this payable, the system displays a message showing the check number, posting date, and check amount associated with the payable.

Place your cursor on the field you want to edit and make the changes.

Note: Make certain that the transactions listed on an earlier entry reflect their status AS OF THE PAYMENT DATE AND NOT THE CURRENT DATE. The entries should reflect this status so that the postings made on the original entry display in context. Some of these transactions, however, may have had postings made to them since that date. The system does not indicate such entries on the display. If you need to modify an original posting, make an A/P Inquiry to check the current status of the transactions in question.

Press Esc to save the information and exit the screen.