To send an EFT transmission:Use the EFT Transmission function to send payments electronically. This function allows you to not only keep an accurate track of your payments, but also to cut down on the time and cost of processing paper checks.
Before you use this function you must do the following:
Set up EFT payment information in the vendor pay-to account.
Set the following control maintenance records:
Assign the CD.VOID.EFT authorization key.
To send an EFT transmission:
From the A/P menu, select EFT Transmission Release to display the EFT Transmission Release screen.
In the Br/Tr/All field, enter the branch or territory to determine the branches of those vendors whose bills you want to pay. Enter All to include all branches and territories.
In the Bank Account field, select the name of your bank account clearing house to which you want to send the payment order.
The payment is sent from this bank to the vendor you select. Bank account clearing house information is based on the parameters you establish for each vendor using the Check Information window off of the Vendor Maintenance window. For more information, see Outsourcing A/P Checks.
The system populates the File Type with the name of the file type defined in the Valid ACH Formats control maintenance record.
In the Start Date field, enter the start date of the check run that you want to include in this transmission. The default is the current date.
In the End Date field, enter the end date of the check run that you want to include in this transmission. The default is the current date.
In the Vendor ID field, do one of the following to determine for which vendors you want to regenerate the transmission:
To regenerate the transmission for a particular vendor, enter that vendor's name.
Note: If you enter a vendor name in this field, the system regenerates EFT checks for that vendor only.
To regenerate the transmission for all vendors, leave this field blank.
The system populates following fields:
The File Type field displays the name of the file type defined in the Valid ACH Formats control maintenance record.
The EFT Batch ID field displays a system-assigned batch ID number.
Use any the following hot keys to process the EFT information:
Preview – Displays the data selected for transmission so that you can review the file before sending it to the bank.
Transmit – Sends the EFT file to the selected bank. Once successfully transmitted, the system removes the check information from the staging file.
Regenerate – Displays the Regenerate EFT Checks screen, which, if an error has occurred in the transmission of the data file, allows you to regenerate the EFT file so that you can retransmit it to the bank.
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