Viewing A/P Balance Summaries

Use the A/P Summary screen to view a summary of the balances on accounts for a pay-to vendor without needing to call each account separately. On this screen, you can view a breakdown of each ship-from vendor associated with the original pay-to vendor and the details for each ship-from account. This is a view-only window.

To view a summary of A/P balances:

From the A/P menu, select A/P Inquiry to display the A/P Inquiry screen.
From a populated A/P Inquiry screen, use the AP Sum hot key to display the A/P Summary screen.

The system populates the screen with the following view-only information:

Column	Description
Vendor	The name of the pay-to vendor whose account you accessed from the A/P Inquiry screen.
Vendor	The name of the ship-from vendor associated with the pay-to vendor. The name of the pay-to vendor is listed first and is flagged with an asterisk (*).
Balance	The total outstanding balance owed to the vendor, including the amount in the Current column, as well as all aging buckets.
Current	The balance that has been invoiced less than 30 days and is not yet past due.
31 - 60	The balance that is at least 30 days past due but is less than 60 days past due.
61 - 90	The balance that is at least 60 days past due but is less than 90 days past due.
91 - 120	The balance that is at least 90 days past due but is less than 120 days past due.
Future	The balance that is over 120 days past due.

Use any of the following hot keys to access further information about the customers listed in the summary:

Hot Key	Function
Find	Displays an Enter Vendor prompt where you enter the name of a vendor you want to find on this screen.
A/P Inq	Displays the A/P Inquiry screen for the selected vendor.
Open Order	Displays the Open Orders screen for the vendor on whom the cursor is positioned.
Bids	Displays the Bids screen for the selected vendor.
A/P Ledger	Displays the A/P Ledger screen for the selected vendor. For ship-from vendors, the information is for ship-to customers only. For pay-to vendors, the information is for ship-from and pay-to vendors.
Print	Sends a copy of the summary to the Hold file.
Vendor Maint	Displays the Vendor Maintenance screen for the selected customer.
Show Zeros	Displays on the screen any vendor, either ship-from or pay-to, who has a zero balance. When you use this hot key, the name changes to Hide Zeros, which hides those vendors with zero balances.