Viewing Bids in A/P

Use the Bids screen to view purchase order bids that have not yet been converted into actual purchase orders.

To view a bid:

From the A/P menu, select A/P Inquiry to display the A/P Inquiry screen.
Use the Bids hot key to display the Bids screen.
View all bids and their associated information for the vendor specified on the A/P Inquiry screen in the following fields:

Field	Descriptions
Vendor Name	The vendor account name and address.
Contact/Phone #	The first three contacts listed for this vendor in Vendor Maintenance and their associated phone numbers.
Bid #	Lists the transaction ID of the designated bid in numeric order.
Order ID	The internal order ID. The system lists open purchase orders by order number, with normal purchase orders followed by directs.
Br	The pricing branch associated with the transaction.
Balance	The transaction balance of the bid.
Recv Dt	The transaction's expected receive date displayed as a specific date or NOW.
Avail Dt	The transaction available date displayed as a specific date or NOW.
Sts	The status for bids, always be listed as B, indicating that this transaction is an open bid.
Via	The transaction ship via, as a designated on the SOE Status screen.

Use the following hot keys as necessary to reorganize how the information displays.

Hot Key	Function
View	Displays the selected bid in view-only mode.
Arrange Delivery	For sales order transactions only, displays the Sales Order Status screen for the selected transaction. You can arrange for delivery by changing the status.
Edit	Displays the selected bid in edit mode.
Product	Displays the Product field in the header of this screen and moves the cursor to that field. When you enter a product description in the Product field, the system lists only those bids that contain the designated product.
Cred	Displays only those transactions that are credit transactions.

Use any of the following hot keys to access further information about the customers listed:

Hot Key	Function
Open Orders	Displays the Open Orders screen, where you can view information about P/Os that you have not yet received.
A/P Items	Displays the A/P Items screen, where you can view information about P/Os that you have received.
Bids	Displays the Bids screen, where you can view information about P/O bids that you have not yet converted into actual P/Os.

Press Esc to exit this screen and return to the A/P Inquiry screen.

See Also:

A/P Inquiry Overview