Viewing Information About A/P Transactions

Use the A/P Ledger screen to view every transaction that has affected an account's A/P balance. The system lists these transactions in chronological order as far back as system records allow, with the most recent transaction listed at the bottom of the screen.

To view information about an A/P transaction:

From the A/P menu, select A/P Ledger to display the A/P Ledger screen.
In the Vendor field, enter the vendor account's name for which you want to view transactions. The system populates the corresponding Address and Phone fields.

Note: If you access the A/P Ledger screen from the A/P Inquiry screen, the system populates the vendor name, address, and phone number using the data on the A/P Inquiry screen.

The system populates the following view-only fields with information for each transaction:

Field	Description
Reference	Displays the transaction ID.
Post Dt	Displays the transaction posting date.
MiscInformation	Displays miscellaneous information about the transaction.
Debit	Displays the transaction amount your company has paid for this account.
Credit	Displays the transaction amount your company has received for this account.
Balance	Displays the account balance, which the system determines by adding credits and subtracting debits.

Use the Arrow keys and the Page Up/Page Down keys to move through the transactions.

Use the following hot keys as necessary:

Hot Key	Function
$	Displays a prompt where you can assign a different currency to the transaction on the screen. For more information, see Foreign Currency Exchange Overview.
View	Displays the selected transaction in view-only mode. For a payable, a transaction ID starting with Y, the A/P Entry screen displays. For more information, see A/P Entry Overview. For a check, a transaction ID starting with D, the Check Viewing screen displays. For more information, see Viewing Information About Checks. For a voided check, the Void Check screen displays. For more information, see Voiding Checks.
Edit	Displays the transaction on which the cursor positioned in edit mode. For a payable, a transaction ID starting with Y, the A/P Entry screen displays. For more information, see A/P Entry Overview. For a check, a transaction ID starting with D, the Check Viewing screen displays. For more information, see Viewing Information About Checks.
Print	Prompts you to specify a date range and then prints a copy of the ledger with all the transactions in that range.
Posting History	Displays the A/P Adjustments screen for the selected transaction. This screen displays the credit distribution for the current general ledger that corresponds to the debit. For more information, see Viewing Credit Distribution Amounts.
Audit	Displays the A/R or A/P Item Audit screen for the selected transaction, where you can view aging information for the transaction. For more information, see Viewing A/P Aging Information.
As of Date	Prompts you to specify a transaction date, then moves the cursor to the first transaction with the matching or closest matching date.
Select	Displays the A/R or A/P Ledger Selection Input screen, which lets you limit the transactions displayed to those matching the selection criteria. For more information, see Limiting Transaction Displays in A/P.

Press Esc to exit this screen.