Creating User Records

The system administrator is responsible for creating user records, which store information about all system users, their authority to perform specific tasks, their individual application setup parameters, and their passwords.

The final step in creating a user record is to assign the user a password on the Password Maintenance screen.

The setting in the Enable User ID Prompt For Password Authentication control maintenance record determines whether users are required to enter their user ID and password or just their password when logging in.

If users log in using just a password, each user must have a unique password. If you enter a password that is already in use, the system displays an invalid password error message and requires you to choose a different password. In addition, the system disables the other user's password and notifies them of the situation through the message system. The other user also needs to select a new password.

After you create one user record, you can use the prototyping feature to create additional user records.

To create a user record:

From the System > System Files > User Control menu, select User Maintenance to display the User Maintenance screen.

Note: You must be assigned the USER.MAINT.ALLOWED authorization key to access this screen.

In the User ID field, type the word new and press Enter, then type the new user ID and press Enter.

Note: If you create a user record right after having displayed or created another user record, the system prompts you to use the previous user's record as a prototype for the new one you are creating.

Complete the fields and assign the options displayed on the screen, as needed.

The Full Name and Root Menu fields are required.

Use the Acct hot key to display the Accounts screen, and assign the Eclipse software accounts in which this user can work. In addition to the live account, your company may have play accounts for training purposes.

For each account you want to assign, position the cursor on a blank line, press F10, and select the account.

Use the Brchs hot key to display the Accessible Branches screen and assign the branches and territories for which the user is authorized to enter transactions.
Use the Auth Keys hot key to assign the user authorizations..

Note: Several authorization keys are required to access and update user records.

Use the remaining hot keys and additional hot keys as needed.

Note: The Passwd hot key is not active when creating a user record.

Press Esc to display the Password Maintenance screen.
Complete the following fields to define the parameters for creating a password for this user. If you leave a field blank, that parameter has no restrictions.

Password Parameter	Description
Min Password Length	Minimum number of character for a password.
Min New Characters	Minimum number of new characters you must include in a password. New characters are letters or symbols not appearing in the previous password.
Min Numeric Characters	Minimum number of numbers that you must include in the password. This prevents the user from creating passwords solely using words.
Min Alpha Characters	Minimum number of letters or symbols that you must include in the password. This prevents the user from entering passwords consisting solely of number sequences.
Suggest Change Every: xxx Days	Number of days after which the system displays a message suggesting that you change your password. You will still be able to log on to the system without changing the password.
Require Change Every: xxx Days	Number of days after which the system requires that you change your password before being able to log on to the system.
Last Change: xxx Days Ago	A number indicating how many days ago your password was last changed. This field is view-only.

In the Enter New Password field, type a password in lower case and press Enter.

Note: Do not use upper case characters for passwords.

At the verification prompt, enter the password again.

The system saves the user record and returns you to a blank User Maintenance screen.