Authorization keys define users' permissions to access functions in the system. Some keys have multiple levels of authority associated with them. For example, you can assign the AP.ALLOWED authorization key to give a user access to A/P Entry, in view-only mode for Level 1 or edit mode for Level 2.
The SUPERUSER authorization key, located at the bottom of the list of Available Keys, assigns the highest level of all authorizations to a user. Assign this authorization key to the system administrator only.
To grant permissions, the system administrator assigns authorization keys to user records. Use the Authorization Key/Template Maintenance screen to assign and remove authorization keys. This screen, which lists all the keys, is divided into three columns:
Available Keys – Keys not assigned to the user.
Assigned Keys – Keys assigned to the user.
Auth Level – Assigned level of authorization, if an assigned key has levels.
Each authorization key is either available or assigned. You can move keys from one column to the next.
The system provides two shortcuts for assigning authorizations to users in your company who perform the same tasks:
Use the prototyping function in User Maintenance, where you create a new user by copying the record and authorizations of another user.
Create authorization key templates that represent groups of users. First assign authorization keys to templates, and then assign the appropriate templates to user IDs.
Templates display along with the authorization keys on the Authorization Key/Template Maintenance screen. You can assign multiple authorization keys and templates to a user ID.
Changes to authorization keys are not effective until the user affected by the changes re-logs into the system.
See Also:
Assigning Authorization Keys to a User
Assigning Superuser Authorization
Creating Authorization Key Templates
Copying Authorization Key Templates
Editing Authorization Key Templates