Valid and Invalid Lines and Types Authorization Keys

The following authorization keys apply to limiting the price lines, buy lines, and vendor types that a user can access.

When you assign the following authorization keys, you must enter additional detail information. On the Authorization Key/Template Maintenance window, position the cursor on the assigned key and use the Detail option to display the Detail Selection window. To add items to the window, press F10 and select from the list.

INVALID.PRODUCT.LINES

Limits access to sell all products except those in designated price lines. Assign this key to users who should have access to most, but not all, price lines. More

Job Roles	Managers who need to give access to price lines.
Levels	None.
Dependencies	To give a user access to the products in all but a few product price lines, leave the VALID.PRODUCT.LINES authorization key unassigned, assign the INVALID.PRODUCT.LINES authorization key, and then use the Detail option to list the product lines to which the user does not have access.
Dependencies	If you list the same price line under the VALID.PRODUCT.LINES and INVALID.PRODUCT.LINES authorization keys, the system uses the invalid designation.
Additional Information	When you do not assign this authorization key, or assign it but do not designate price lines, the user can sell products in all price lines.
Additional Information	Superuser authorization does not include this authorization key. To set this key for a superuser, assign it in addition to the SUPERUSER authorization key.
Required For	Sorting Products in Price Lines

INVALID.VEN.TYPES

Limits access to use all vendor records except those assigned to designated vendor types. More

Job Roles	Managers who need to give access to vendor types.
Levels	None.
Dependencies	Vendor types are defined in the Valid Vendor Types control maintenance record and assigned to a vendor in Vendor Maintenance.
Dependencies	To give a user access to all but a few vendor types, leave the VALID.VEN.TYPES authorization key unassigned, assign the INVALID.VEN.TYPES authorization key, and then use the Detail option to list the vendor types to which the user does not have access.
Additional Information	If a vendor does not have an assigned vendor type, all users can access that vendor's records.
	When you do not assign the VALID.VEN.TYPES authorization key and do not assign this authorization key, or assign it but do not designate vendor types, the user can access all vendor types.
	If the VALID.VEN.TYPES authorization key has vendor types assigned, the system does not check the INVALID.VEN.TYPES authorization key.
	Superuser authorization does not include this authorization key. To set this key for a superuser, assign it in addition to the SUPERUSER authorization key.
Required For	Creating Vendor Records

VALID.BLINES

Limits access to edit product and buy line records in designated buy lines. More

Job Roles	Managers who need to give access to buy lines.
Levels	To allow users to edit a product record, also assign the PRODUCT.MAINT authorization key at level 2 or 3.
Levels	To allow users to edit a buy line record, also assign the BUY.LINE.MAINT authorization key at level 2 or 3.
Dependencies	None.
Additional Information	Records not included in the designated buy lines are view-only.
	Use the right-click Detail option to specify to which buy lines the users are allowed to make these changes. For more information, see Assigning Authorization Keys to Users.
	When you do not assign this authorization key, or assign it but do not designate buy lines, the user can edit records in all buy lines.
	Superuser authorization does not include this authorization key. To set this key for a superuser, assign it in addition to the SUPERUSER authorization key.
Required For	Maintaining Buy Lines

VALID.PLINES

Limits access to edit product, price line, and price sheet records in designated price lines. More

Job Roles	Managers who need to give access to price lines.
Levels	When you do not assign this authorization key, or assign it but do not designate price lines, the user can edit product, price line, and price sheet records in all price lines.
	To allow users to edit a product record, also assign the PRODUCT.MAINT authorization key at level 2 or 3.
	To allow users to edit a price line record, also assign the PRICE.LINE.MAINT authorization key at level 2 or 3.
	To allow users to edit a price sheet, also assign the PRICE.SHEET.ENTRY authorization key at level 2 or 3.
Dependencies	None.
Additional Information	Records not included in the designated price lines are view-only.
	Use the right-click Detail option to specify to which price lines the users are allowed to make these changes. For more information, see Assigning Authorization Keys to Users.
	Superuser authorization does not include this authorization key. To set this key for a superuser, assign it in addition to the SUPERUSER authorization key.
Required For	Creating Price Lines

VALID.PRODUCT.LINES

Job Roles	Managers who need to give access to price lines.
Levels	When you do not assign this authorization key, or assign it but do not designate price lines, the user can sell products in all price lines.
Dependencies	If you list the same price line under the VALID.PRODUCT.LINES and INVALID.PRODUCT.LINES authorization keys, the system uses the invalid designation.
Additional Information	Assign this key to users who should have access to a limited number of price lines.
	To give a user access to the products in only a few price lines, leave the INVALID.PRODUCT.LINES authorization key unassigned, assign the VALID.PRODUCT.LINES authorization key, and then use the Detail option to list the price lines to which the user has access.
	Superuser authorization does not include this authorization key. To set this key for a superuser, assign it in addition to the SUPERUSER authorization key.
Required For	Creating Price Lines

VALID.VEN.TYPES

Job Roles	Managers who need to give access to vendor types.
Levels	None.
Dependencies	Define vendor types in the Valid Vendor Types control maintenance record and assign them to a vendor in Vendor Maintenance.
	When you do not assign the INVALID.VEN.TYPES authorization key and do not assign this authorization key, or assign it but do not designate vendor types, the user can access all vendor types.
	If the VALID.VEN.TYPES authorization key has vendor types assigned, the system does not check the INVALID.VEN.TYPES authorization key.
Additional Information	To give a user access to only a few vendor types, leave the INVALID.VEN.TYPES authorization key unassigned, assign the VALID.VEN.TYPES authorization key, and then use the Detail option to list the vendor types to which the user has access.
	If a vendor does not have an assigned vendor type, all users can access that vendor’s records.
	Superuser authorization does not include this authorization key. To set this key for a superuser, assign it in addition to the SUPERUSER authorization key.
Required For	AP Preview Queue Vendor Maintenance Reconciling Checks