Vendor Maintenance Authorization Keys

The following authorization keys control a user's ability to use, view, and edit vendor records.

VEN.BR.AUTH.ONETIME

Allows access to activate a vendor for a one-time-only transaction in Purchase Order Entry or A/P Entry, if the vendor is not set up as being active or inactive for the purchasing branch. More

Job Roles	Managers who want to grant access to users for one-time-only transactions for a specific vendor.
Levels	Enter an authorization level, 0-99.
	Users assigned an authorization level (0-99) greater than or equal to the level (0-99) entered in the One-Time Activation Level field on the vendor's Accessible Branches window can activate the vendor for a one-time-only transaction.
	When a user enters a transaction from a branch not listed on the vendor's Accessible Branches window, the system displays the following prompts: Don't Activate, Activate for Branch, and Activate for Onetime Use.
Dependencies	To set up a vendor for a branch, list the branch on the vendor's Accessible Branches window. Activate the vendor by setting the Active field to Y.
Additional Information	When a user activates a vendor for a one-time-only transaction, the system does not add the branch to the Accessible Branches window. You can assign this authorization key only when you set the Display Customers/Vendors Who Are Inactive At A Branch control maintenance record to Yes.
Required For	Defining Vendor Branch Override Capabilities

VEN.BR.AUTH.OVRD

Allows access to permanently activate a vendor for transactions in Purchase Order Entry and A/P Entry, if the vendor is not set up as being active or inactive for the purchasing branch. More

Job Roles	Managers who want to grant access to users for one-time-only transactions for a specific vendor.
Levels	Enter an authorization level, 0-99.
Levels	Users assigned an authorization level greater than or equal to the level entered in the Branch Activation Level field on the vendor's Accessible Branches window can activate the vendor.
Dependencies	To set up a vendor for a branch, list the branch on the vendor's Accessible Branches window. Activate the vendor by setting the Active field to Y.
Additional Information	When a user enters a transaction from a branch not listed on the vendor that is not designated as active or inactive for a branch, the system displays the following prompts: Don't Activate, Activate for Branch, and Activate for Onetime Use.
Additional Information	When a user activates a vendor, the Active field on the Accessible Branches window in Vendor Maintenance changes from N to Y. You can assign this authorization key only when you enable the Display Customers/Vendors Who Are Inactive At A Branch control maintenance record.
Required For	Defining Vendor Branch Override Capabilities

VEND.REBATE.EDIT

Allows users to view and edit Vendor Volume Rebate program information, run the Vendor Volume Rebate Build, and purge program information. Users must also be assigned VENDOR.MAINT Level 1 or higher.

VEND.REBATE.VIEW

Allows users to view in view-only mode the Vendor Volume Rebate program information, the Vendor Volume Rebate Build, and purge program information. Users must also be assigned VENDOR.MAINT Level 1 or higher.

VENDOR.MAINT

Job Roles	Users required to view or edit vendor records.
Levels	Level 1 - Allows access in view-only mode.
	Level 2 - Allows access in edit mode.
	Further definition of user-level access described in VENDOR.MAINT.LEVEL.
Dependencies	If a user has Level 2 of this key, you also need assign the correct levels in VENDOR.MAINT.LEVEL.
Additional Information	None.
Required For	A/P Inquiry Assigning Vendors to Buy Lines Specifying the Vendor Target for Buy Lines Adding Vendors to Contact Maintenance Using a Wizard Creating Vendor Records Entering Additional Customer Information Inquiring About Purchase Orders

VENDOR.MAINT.LEVEL

Allows access to edit vendor information by level to each field in Vendor Maintenance. More

Job Roles	Users required to edit vendor records.
Levels	To control a user's ability to edit vendor information using a field or menu option on the Vendor Maintenance window, assign this key and an authorization level 0-99. The default level is 20.
Levels	To use a field or menu option for editing purposes, the user's assigned level must be equal to or greater than the security level assigned to the designated field or menu option in the Vendor Maintenance Authorization Levels control maintenance record. If a user is not authorized to edit information at the assigned level, menu options display information in view-only mode.
Dependencies	This authorization key works with the Vendor Maintenance Authorization Levels control maintenance record.
Additional Information	None.
Required For	Creating Vendor Records