Reviewing XML Order Acknowledgements From Your Vendors

An XML trading partner might send an XML acknowledgement document after they receive a purchase order from you.

Note: The current release supports only XML order acknowledgements in the Remote Order Acknowledgment Review Queue.

When the system receives the order acknowledgement, it does the following:

• Translates the XML document according to the settings in the inbound order acknowledgement transaction map for the trading partner.

• Adds the order acknowledgement to the Remote Order Acknowledgement Review Queue.

• Locates the order number referenced in the acknowledgement and matches the items to an open purchase order generation in the system.

• Sets the match level depending on the matching results.

  Match Level	Description
  N	No match was found. This level can occur for any of the following reasons: The acknowledgement contains an invalid order number. The referenced order does not contain an open generation. The order has an open generation, but is locked by another user or process. The system cannot match any items on the acknowledgement with items and quantities on any open generation of an open purchase order.
  S	Some items and quantities match.
  G	The items and quantities have an exact match, but the dollar amount is not within the acceptable over or short range.
  P	All items and quantities are perfect matches.

• Archives the order acknowledgement document in Remote Archive Maintenance.

Review the orders in the queue to verify which acknowledgements matched successfully to existing purchase order generations in your system.

To display the Remote Order Acknowledgment Review Queue:

1. From the System > Custom menu, select Remote Review Queues and select P/O Acknowledgment Queue to display the Selection Criteria screen.

2. In the Start Date field and End Date field, enter the first and last dates in the range for which to display documents in the queue.

For example, to see all the order acknowledgements that you received from April 1, 2004 to April 15, 2004, enter 04/01/04 in the Start Date field and 04/15/04 in the End Date field.

The fields default to the date one week before the current date and to the current date.

3. Enter additional selection criteria and press Esc to populate the Remote Order Acknowledgement Review Queue.

   Field	Description
   Remote Type	The type of remote transaction you want to view, for example, XML or EDI. Note: The current release supports only XML order acknowledgments in the Remote P/O Acknowledgment Review Queue.
   User ID	The user ID to display only XML order acknowledgments that a user is assigned to review.
   Ship Branch	The branch to which the items ordered will be shipped. To review acknowledgments for all branches, leave this field blank.
   Vendor	The vendor to whom you sent the original purchase order. To review acknowledgments from all vendors, leave this field blank.
   PO#	The order number to search for a specific order.

The summary information for each acknowledgement that meets the criteria displays.

Note: To refine or change your search, use the Select hot key and enter new search criteria.

To research unsuccessful acknowledgment matches:

1. Display the Remote Order Acknowledgement Review Queue.

2. Use any of the following hot keys to research unsuccessful matches:

More Options When Reviewing XML Order Acknowledgements From Vendors

The following are additional options you can use when reviewing XML order acknowledgements in the Remote Order Acknowledgment Review Queue:

See Also:

Creating XML Transaction Maps

Remote Archive Maintenance Overview

Sending and Receiving Vendor Transactions Using XML