Running the Credit Card End of Day Settlement Report

Run the Credit Card End of Day Settlement Report to settle credit card transactions on a daily basis. A group of transactions is also known as a batch. When you run this report, you send transaction information through your company's processor to the credit card companies. There, the information is settled and forwarded to the bank, who then forwards the appropriate amount of money to your company. Settling the batch transfers funds from the card holder's account to the merchant's account.

On successful completion of the settlement, you receive confirmation and a copy of the Credit Card Summary Report, which details the batch for each merchant and for every selected processor and merchant ID number. In addition, information from the End of Day Settlement is entered into the Change Log related to that payment generation. For more information about how to view this information, see Viewing Changes to Orders.

To run a Credit Card End of Day Settlement Report:

From the A/R > Reports/Journals menu, select Credit Card End of Day Settlement to display the Credit Card End of Day Settlement screen.
In the Processor field, press F10 and select one of the following to determine the processor that you want to use:

All – Includes all processors. This is the default.
Vital
NDC
FDMS
NBSI
BOM

In the Merchant # field, enter the ID number of the merchant for whom you are running the report. This number is assigned to you by your chosen processing firm.
In the Start Date field, enter the first date of the period you want to include in this report. The default is the current date.
In the Start Time field, enter the time in military format at which you want the report to start.
In the End Date field, enter the last date of the period you want to include in the report. The default is the current date.
In the End Time field, enter the time in military format at which you want the report to stop.
Set options, if needed, and run the report.

One of the following occurs:

If the settlement is successful, the system sends you a confirmation message, a batch number, and a copy of the Credit Card Summary Report in your Hold file.
If the settlement is not successful, the system sends you an error message, a report on the errors, and suggestions as to how to correct them. If you receive an error message, try running the batch two or three times before calling Eclipse support.