Manipulating Indexed Images

Use the Document Copy/Move/Delete utility to manipulate images or their indexes. For example, to move your accounts payable image files to another storage location, you can move the images and update the index cross-references so records can still find the images. Or, you may need to add or remove just an index, and not deal with the cross-referenced image files themselves.

To manipulate indexed images:

  1. From the System > System Files > Document Imaging menu, use one of the following paths to display the Document Copy/Move/Delete Utility screen.

  1. Complete the following fields as needed:

In the field...

Enter...

Operation Type

one of the following:

  • Copy – Copies images from one Storage ID to another.

  • Move – Moves images from one Storage ID to another.

  • Delete Duplicates – Deletes duplicate copies of images from a Storage ID. The system retains one copy of each image, while all duplicates are deleted.

  • Delete All – Deletes all images from a Storage ID.

  • Remove Index – Removes index cross-references from a Storage ID.

  • Add Index – Cross-references images in the from storage location with those in the to storage location. The system does not copy or move the images.

  • Replicate – Moves or copies images to pre-determined locations. The operation occurs during the next scheduled replication.

With this option, you can schedule network-intensive operations for a convenient time. In contrast, a Copy or Move occurs immediately.

From Storage ID

one or more storage ID on which to perform the operation.

To Storage ID

the destination of the storage ID for copies or moves.

Indexed Starting on Date

the earliest index date of the targeted files. For example, if you want to copy all files indexed on or after 02/01/2006, enter that date.

Indexed Starting at Time

the earliest index time of the targeted files. For example, if you want to copy all files indexed on or after 2:00 P.M., enter that time.

Indexed Ending on Date

the latest index date of the targeted files. For example if you want to copy files indexed before and on 02/15/2005, enter that date.
You can specify a date range for indexed files by using both date fields. For example, specify all files indexed on 02/01/2006 and through 02/15/2006.

Indexed Ending at Time

the latest index time of the targeted files. For example, if you want to copy all files indexed on or before 2:00 P.M., enter that time. You can specify a time range for indexed files by using both time fields. For example, specify all files indexed at 1 P.M. and after for a specific date or date range.

Document Profile

a profile created on the Document Profile Maintenance screen. Press F10 to select a profile.

Description Pattern

a file name pattern the system recognizes. For example, "invoice" or "A/R," that exists anywhere within the description for the desired images.

Indexed by User ID

the user ID of the person who indexed the files you are targeting for the operation. Files not indexed by this user are ignored when copying, moving, or deleting.

Document Type

the target file type for this operation, such as ".doc" or ".tif.." This way you move only the word processing files from a storage ID, for example, while ignoring all other image types.

Document Size

a file size or range of sizes. For example, to operate on files greater than 3 bytes, but less than 4 bytes, enter 3001 in the Document Size (Bytes) field, and 3999 in the and/or < field. You can enter a size in either or both fields, as needed.

  1. Use one of the following hot keys to finalize the copy, move, or delete operation:

Note: Press Enter to stop an operation in progress.

See Also:

Defining Document Storage Locations

Planning Profiles

Planning for File Storage

Imaging Invoice Exception Report

Attaching Scanned Images from Document Indexer