Deleting or Editing Images in the Index

Edit indexes in the following ways:

Add or delete information from the Attachment screen.
Delete images, so they are no longer attached to Eclipse records.

You must have the IMAGE.EDIT.ALLOWED authorization key to delete or edit images.

To delete or edit an image in the index:

Attaching scanned images to an entity or product record.
Display an Eclipse record that has an image attached, as indicated by the Image Indicator (*i*).
Press Shift-F12, and then select Edit Images to display the Images screen.

The Images screen includes images currently indexed to the record, as well as any images with deleted indexes. A deleted index (identified by **Deleted** in its description) was once attached to the record, but was later removed. For example, you might want to delete the index from an old MSDS, so the more recent sheet is displayed instead of the old sheet. However, since the deleted index is still listed, you can still manually select and retrieve the old sheet for comparison.

Select the image to delete or edit, and press Enter to display the Delete/Edit Indexes screen.

Note: You can retrieve a deleted index. Select a deleted index, identified by a ~Deleted~ profile. The Delete Entire Index hot key changes to UnDel. Entire Index. When you use the hot key to retrieve the index, you can enter a new description and profile before closing the Delete/Edit Indexes screen.

The Image ID field displays the name of the image file.
In the Description field, enter up to 40 characters of added image file identification. By default, the Image ID name is repeated here. But you can enter a more memorable name, to help identify the file attachment.
The Doc Profile field displays the name of the document profile used for the file. A profile is required, because it lets Eclipse know how to index and store the file. If you change the profile, enter one of the following at the prompt:

Y – Replaces the current description with the new profile's description.
N – Retains the existing description.

In the Index Desc for Recall field, enter one of the following to determine whether the image can be recalled using a description search:

Y – Allows searches on this image.
N – Prevents searches.

To require authorization to view the image, in the View Auth Key field, assign an Eclipse security key to the image. This helps prevent unauthorized users from viewing the image. For example, assign a security key that protects payroll record images from unauthorized viewing. Press F10 to select a security key, then press Enter.
In the Index Points field, enter additional index pointers for each item in the Type field, to make your image file available from more than one Eclipse record. For example, you could make the same blanket purchase order image accessible from both the customer (Entity) and the sales order entry (Ledger) records.

In the Index Points field, enter the following information, if needed. Use the Multi hot key to enter multiple items in each field:

In the field...	Enter...
User ID	additional pointers to User Maintenance records.
Entity	additional index pointers to Vendor or Customer Maintenance records.
Ledger	additional index pointers to any ledger records, including Sales Orders, Purchase Orders, and Accounts Payable.
Product	pointers to product descriptions in Web Commerce. First set up a default profile for WOE-Images. We recommend naming the folder in the Internet ROOT directory the same as the profile.
Activity Log	pointers to user and customer trackers.
Product Cat	pointers to Eclipse Web Commerce product categories. This displays an image next to its product category on a web page, for example. For information about using product categories, see the Eclipse Web Commerce documentation.
User Defined	pointers to any custom user defined screens. For example, to index test reports to products, or reviews to employee screens.

Use the following hot keys as needed:

Delete Index Point – Deletes a specific index point. When more than one index point exists, you can delete that specific index point by positioning the cursor on that line, then using this hot key.
Delete Entire Index – Deletes all (one or more) index pointers.
Multihot key – Edit multiple index points (*Multi* displays in fields with pointers to multiple records).
F12 – Closes the Delete/Edit Indexes screen without saving changes.

Note: To permanently delete the attachment, manually remove it or run the Document Copy/Move/Delete Utility.

Press Esc to save the changes and close the screen.

See Also:

Copying, Moving, or Deleting Images