When an EDI customer submits a purchase order to your company, the system does the following:
By default the 850 mapper creates a sales order with a Bid status.
The system sends a message to the user responsible for reviewing incoming orders. Specify this user when defining additional document information for the 850 in EDI Group Profile Maintenance. This person reviews the order, makes any needed edits, and then changes the order status to an open status.
If you do not specify a user, the system sends the message to the EDI.ADM message group.
If the BEG08 field in the 850 transaction contains INR for Invoice Not Required, the system creates an order and sends the following message to the user responsible for reviewing the order: INR Purchase Order (PO#) from EDI Customer: (EDI CUSTOMER) has been received.
If the BEG01 field in the 850 contains 06, the document is an order confirmation and the system does one of the following:
By default the system creates an order and adds the following message to the sales order header: “*** Confirming Order - DO NOT DUPLICATE ***. The Store EDI Order Confirmation Message In control maintenance record determines whether the system places the message in the Shipping Information or Internal Notes field.
If you prefer to create a report rather than an order, set the Create A Report For Zero Quantity Or Confirming EDI Orders control maintenance record to Yes. In this case, the system creates a report and sends it to the Hold file.
If the 850 has a quantity of zero, the system does one of the following:
By default the system sends the 850 transaction to the EDI Error Queue.
If you prefer to have the system create a report, set the Create A Report For Zero Quantity Or Confirming EDI Orders control maintenance record to Yes. In this case, the system creates a report and sends it to the Hold file.
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