When new special pricing agreement (SPA) contracts on products are received, sometimes those products are not defined in the product file. The system produces a ***Product Not Found*** error message in the EDI 845 Review Queue for each product. By using the EDI 845 Review Queue, you can save these products to a file so the information is not lost.
The system checks to see if all the information needed to create a matrix is defined. If not, an error message displays with the additional information that is required, such as Basis Not Defined. After the information is saved off to a file the ***Product Not Found*** errors can be removed from the EDI 845 Review Queue.
If the product is created through Sales Order Entry using the Non-Stock Product Entry feature and has the same universal product code (UPC) as a product saved off to the file, the system automatically creates the contract matrix and uses it on the sales order. This new SPA contract then populates the SPA Matrix Review Queue for pricing review.
To handle *Product Not Found* Errors:
From the Purchase > Queues menu, select EDI 845 Review Queue to display the EDI 845 Review Queue.
Set the heading parameters to find the contracts you want to review.
Select the row with *Product Not Found* that you want to save the information for.
From the Edit menu, select Contract Detail to display the Contract Detail window.
When viewing the ***Product Not Found*** Errors, any line that has a net price uses the cost basis defined at the Vendor Trading Partner level, if defined. Since the system does not have all the information to determine the local basis, the field populates with the current default basis, such as *Auto* DFLT-COST.
From the Edit menu, select Save Contract Information.
The system can then reference this saved information when products are added by UPC code.
See Also:
Automatically Renewing 845 SPA Contracts
Setting Up an EDI *Product Not Found* Product
Receiving EDI 845 Price Authorization Acknowledgments Overview