Setting Up an ***EDI Product Not Found*** Product

When the system processes an EDI order for a product it cannot identify or find a match for, the system substitutes a default product for the line item so it can continue processing the order. The line item comment for these products contain as much information as possible from the line item received in the EDI order. At a later time an employee can review the order and the line item comments and replace the default product entries with actual products. The line item comments for these products contain the detail received for the product in the 850. As you overwrite these line items with products in your product file, the system maintains the original line item comments. This allows you to validate your pricing information against what your customers sent in 850.

For the EDI program to use this feature, you need to create a product for this purpose in Product Maintenance and then assign the product to the EDI Default Product If Not Found control maintenance record.

To create an ***EDI Product Not Found*** product:

  1. From the Maintenance menu, select Product to display the Product Maintenance window.

  2. Click the New Product button.

  1. In the Description field, enter ***EDI PRODUCT NOT FOUND *** as the product description.

  2. In the Price Line field, enter nonstock.

  3. In the Buy Line field, enter nonstock.

  4. In the Status field, select the NonStock status.

  5. In the UM Defaults area, in the Quantity field for the default unit of measure, enter 1.

  6. In the GL Account/Product Type field, select a miscellaneous code.

  7. Save the record and exit the window.

To assign the product to the EDI Default Product If Not Found control maintenance record:

  1. From the System > System Files menu, select Control Maintenance to display the Control Maintenance window.

  1. In the Keyword field, enter EDI Default Product If Not Found to display the prompt for that record.

  2. At the prompt, enter the ***EDI PRODUCT NOT FOUND*** product you created in the procedure above.

  3. Save the record and exit the window.

See Also:

EDI Setup Overview