To upload a document:Use these procedures to upload a text, HTML (hypertext markup language), or PDF (portable document format) document to Eclipse, and then send the document as an attachment. The only type of attachments that you can attach to Eclipse-based e-mails are the ones that you have uploaded into the Eclipse system. After you have uploaded a document, you can attach it to an e-mail, either internally or externally.
An internal attachment is one where the user sees the message in the body of the e-mail when they open the message.
An external attachment is one where the user clicks an icon to access the text.
Create a text document and save it to your hard drive. Be sure and save it with one of the following file extensions:
.txt for text documents.
.html for HTML documents.
.pdf for PDF documents.
Note: You must save HTML-based documents in the "Web Page, html only" format in order to be formatted properly when the recipient views the e-mail.
From the System > Printers menu, select Your Hold Entries to display the Spooler Control screen.
Use the Upload hot key to display the Select File window.
Browse to the location of your document and double-click it.
The path of the document displays at the Enter DOS Path Name prompt.
In the Enter Spooler Title field, enter a name to describe this hold entry that you can identify it by later. For example, enter Sales Document or Budgeting Attachment.
Press Enter.
When the document has been uploaded, the following message displays: Transferred to Host.
Press Enter.
The Spooler Control screen displays with the hold entry that you named earlier displayed in the Report Title column, showing that you have uploaded the document.
To create an internal attachment:
From the System > Printers menu, select Your Hold Entries to display the Spooler Control screen.
Use the Arrow Key to move the cursor to the line item that contains the document you have uploaded.
Use the Print hot key to display the Print Options screen.
Use the E-mail hot key to display the Send E-Mail screen.
Use the Options hot key to display the Send E-Mail Options screen.
Use the Down Arrow key to move the cursor to the Send Attachment in Body (Y/N) field.
Type Y and press Enter.
In the Attachment Type field, the system displays the type of document that you have selected to e-mail as one of the following:
.txt
.html
Press Esc to return to the Send E-Mail screen. The Attachments field displays the name of the hold file entry and how it will be sent.
In the To field, enter the e-mail address of the person to whom you want the message sent.
To send a message in addition to the attachment, use the Down Arrow key to move to the message area and enter additional text. For more information, see Sending E-mails.
Press Esc to send the message, and return to the Spooler Control screen.
Press Esc to exit this screen.
To create an external attachment:
From the System > Printers menu, select Your Hold Entries to display the Spooler Control screen.
Use the Arrow Key to move the cursor to the line item that contains the document you want to upload.
Use the Print hot key to display the Print Options screen.
Use the E-mail hot key to display the Send E-Mail screen.
In the To field, enter the e-mail address of the person to whom you want the message sent.
Use the Options hot key to display the Send E-Mail Options screen.
Use the Down Arrow key to move the cursor to the Send Attachment in Body (Y/N) field.
Type N and press Enter.
In the Attachment Type field, the system displays the type of document that you have selected to e-mail as one of the following:
.txt
.html
Press Esc to return to the Sent E-Mail screen. The Attachments field displays the type of attachment you are sending.
In the To field, enter the e-mail address of the person to whom you want the message sent.
To send a message in addition to the attachment, you can use the Down Arrow key to move to the message area and enter it.
Press Esc to send the message. For more information, see Sending E-mails.
The Spooler Control screen displays. Press Esc to exit this screen.
See Also: