To create a vendor expense distribution code:Create vendor expense distribution codes to pre-define the distribution of a vendor's invoice to G/L accounts based on a determined percentage for that vendor. Codes created for a vendor are available for the vendor in A/P Entry.
Codes set up for one vendor are unique to that vendor and are not available for other vendors.
To create a vendor expense distribution code:From the Files menu, select Vendor to display the Vendor Maintenance screen.
In the Vendor/New field, enter a vendor ID to display the vendor record.
Use the Expense Distr hot key and select NEW from the list to display the Vendor Expense Distribution screen.
Note: To view or edit an existing expense distribution code, select it to display the information for that code.
In the Exp Dist Code field, enter a name, up to 10 characters, to use for the expense distribution code.
In the Br# field, enter the branch to which to apply a percentage of the vendor's invoice.
In the G/L Account field, enter the G/L account to which to apply a percentage of the vendor's invoice. Enter a partial account name or press F10 and select from a list of accounts.
In the Dist % field, enter the percentage of the invoice to apply to the G/L account. Use the format xx.x. The sum of the percentages for the entries listed on this screen does not need to equal 100 percent.
The A/P program prompts you to distribute any amount that is not distributed by these entries.
Note: To delete this vendor expense distribution code, use the Delete hot key. The system prompts for confirmation.
Press Esc to save the code and exit the screen. This code displays in the Exp Distr selection list the next time you use the Expense Distr hot key.
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