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"A lot of time is spent reviewing contracts that come into the EDI 845 Review Queue. Some of the contracts are renewals and the majority of the time we just update them to create new matrixes. If this could be automated to just auto-create renewal contracts it would save a lot of time going through this queue."
Prior to Release 8.7.6, when a special pricing agreement (SPA) came through your system in EDI, you were required to review each contract and renew it manually regardless if changes or updates had been made to the contract other than the active dates. In Release 8.7.6, you now have the option to automatically renew those SPA contracts that fit specific parameters.
You can set a trading partner profile for automatic renewals, identify default COGS and Direct COGS basis settings to use for the contract, and review the contracts using a new queue.
The following fields have been added to the 845 Document type from the EDI Add'l Doc Info screen to help create the automatic contract renewal:
Auto Create 845 Renewal SPA - Enter Yes to let the system create renewals automatically for special pricing agreements (SPA). The system conducts the same checks as if you were processing it manually through the 845 Contract Upload Queue.
Default Global SPA COGS Basis - Enter the cost-of-good-sold (COGS) basis you want the system to use as the cost basis on the matrix, when automatically processing SPA agreement renewals.
Default Global SPA Direct COGS Basis - Enter the direct cost-of-good-sold (COGS) basis you want the system to use as the cost basis on the matrix, when automatically processing SPA agreement renewals.
Note: Auto-created contract renewals populate the SPA Matrix Review Queue for pricing review.
For more information about the document information screen, see Entering Additional EDI Document Information in the EDI online help documentation.