To assign a G/L account to an autoposting item:After creating your G/L accounts, assign them to automatic postings, also known as autopostings. Automatic postings are functions within the system that must have a general ledger account to which to post amounts. For example, the system must know:
Which account is the income account to post freight out charges to (COGS - Outgoing Freight).
Which account is the inventory account to reduce by cost of goods sold (Default COGS).
Which accounts to debit for a cash discount (Discount Given).
There is also an autoposting item listed for each combination of sales sources and product types. The number of sales sources and product types determines the number of autopostings. For more information about sales sources and product types, see Defining a Chart of Accounts. For a list of all the standard autoposting items, see Standard G/L Postings.
To view postings from a transaction, such as a purchase order, sales order, or transfer order, press Alt ~ from the transaction's screen. The G/L Postings Viewing screen displays the account and the amount to which the transaction posted.
To assign a G/L account to an autoposting item:From the G/L > G/L Maintenance menu, select Automatic Posting to display the Automatic Postings screen.
In the Autoposting Item column, position the cursor on the autoposting item you want to assign an account to and press Enter.
A screen with the name of the autoposting item as the title displays.
Do one of the following to display a list of accounts:
Press F10.
Type a keyword or part of the account name and press Enter.
Use the Up and Down Arrow keys to highlight the account you want to select.
Press Enter to select the account.
The account displays in the G/L Account column.
Note: Only the Cash Account autoposting item can have multiple G/L accounts, such as different bank accounts, assigned to it.
Repeat steps 2 through 5 for each autoposting item.
Press Esc to exit this screen and save this information.
See Also: