Journal Entry Screen Account Views

When you first display the Journal Entry screen, the system assumes that the information you want to enter relates to a standard account. The screen displays information about the branch, the account number, and the amount. For more information about how to populate this screen, see Posting Entries to G/L Accounts.

Use the View hot key to display any of the views available on this screen:

Account Description View

The Account Description view displays information about the branch, the account description, and the amount of the journal entry. This is the default view.

Field

Description

Br

Enter the number of the branch to which the G/L account belongs.

Account Description

Do one of the following to select an account, then press Enter:

  • Press F10 and select from a list of account names.

  • Type a Forward Slash (/) to select from a list of account numbers.

  • Type part of the account name and select from a filtered list of account names.

Amount

Enter the amount of the journal entry.  If it is a credit amount, enter a minus sign before the amount. The system converts the minus sign to a "cr."

Account Number View

The Account Number view displays information about the branch, the account number, and the amount of the journal entry. This view is only active if your site has enabled account numbers

Field

Description

Br

Enter the number of the branch to which the G/L account belongs.

Account Number

Enter the account number to which you want this journal entry to post. Press F10 for a list of account numbers.

Amount

Enter the amount of the journal entry. If it is a credit amount, enter a minus sign before the amount. The system converts the minus sign to a "cr."

Subledger/Notes View

The Subledger/Notes view displays information about the branch, the account description, the name of the subledger, and the amount of the journal entry.

Field

Description

Br

Enter the number of the branch to which the G/L account belongs.

Account/Description

Do one of the following to select an account, then press Enter:

  • Press F10 and select from a list of account names.

  • Type a Forward Slash (/) to select from a list of account numbers.

  • Type part of the account name and select from a filtered  list of account names.

SubLedger

Press F10 and select from a list of subledgers.

Note:  This field is accessible only if the value in the SubLedger Allowed field on the G/L SubLedger Maintenance screen is set to Y.  For more information, see Creating Subledger Accounts.

Amount

Enter the amount of the journal entry.  If it is a credit amount, enter a minus sign before the amount.  The system converts the minus sign to a "cr."

Note

Displays the first part of any information entered using the Detail Notes hot key on the Journal Entry screen.