Standard G/L Postings

Posting Name

The account that is...

Accounts Payable

credited during A/P Entry and that is debited during cash disbursements.

Manual adjustments cannot post to this account; however, they can post to the Postable Accounts Payable account.

Accounts Receivable

debited when a sales order is processed and that is credited during cash receipts.

Manual adjustments cannot post to this account; however, they can post to the Postable Accounts Payable account.

COGS - Incoming Freight

posted to for incoming freight charges when you want them included as part of the Cost of Goods Sold on a sales order.

COGS - Incoming Handling

posted to for  incoming handling charges when you want them included as part of the Cost of Goods Sold on a sales order.

COGS - Outgoing Freight

posted to for outgoing freight charges when you want them included as part of the Cost of Goods Sold on a sales order.

COGS - Outgoing Handling

posted to for outgoing handling charges when you want them included as part of the Cost of Goods Sold on a sales order.

COGS - Extra

added into your true Costs of Goods Sold for a value of cost of goods sold for the business summary.  (Inquiry only.)

Cash Account

a valid bank account. This is an account that you want to be able to debit during cash receipts and credit during cash disbursements.

Cashbox

debited when receiving a cash, check, credit card payment or deposit in Sales Order Entry.

Clear Consignment to Inventory

credited when you receive a product for the consignment from a vendor on a purchase order to offset the debit to purchases.

Clear Freight to Inventory

credited to offset Freight In from Receiving or, if you are capitalizing freight, from A/P entry.

Clear Purch to Inventory

credited during receiving of products to offset the debit to purchases.

Clear Transfer to Inventory

credited during receiving of transfers to offset the debit to transfer purchases.

Clear Work Order Purchases to Inventory

credited when you receive a product for a work order step to offset the debit to purchases.

Consignment Inventory

either debited or credited as a function of moving inventory in and out of consignment from a vendor, or transferring consigned inventory between branches.

Currency Exchange Gain/Loss

used to record actual gains or losses due to fluctuating exchange rates. Includes differences between payables and actual payments.

Discount Given

credited when giving a cash discount as a function of cash receipts.

Discount Taken

debited when taking a cash discount as a function of cash disbursements.

Disputed Account Payable

one of four potential accounts to post the differences between what was billed and what was received. Do not post this account against an invoice that you intend to pay.

Duty

credited with any duty charges from Purchase Order Entry.

EDI Discount Given

used to post discount percentages for customers who send orders using EDI. Create a G/L account called EDI Discounts, or something similar, to which to post the amounts.

Exchange Account

the "inter-branch" exchange account. It is posted to whenever a transaction would have left a branch out of balance.

This account should not be used with any other autoposting account.

FET Reserve Account

debited and credited when you collect and pay Federal Excise Taxes (FET).

Freight In

debited when you receive product that has freight on the total screen in Purchase Order Entry or debited as a function of A/P Entry.

Freight Out

credited when a sales order that has freight on the Totals screen of Sales Order Entry is processed.

Handling In

debited when you receive product that has handling on the Totals screen of Purchase Order Entry.

Handling Out

credited when a sales order that has handling on the Totals screen of Sales Order Entry is processed.

Inventory

either debited or credited as a function of moving inventory through any of the following:

• Sales Order Entry

• Purchase Order Entry

• Transfer Order Entry

• Inventory adjustments

Inventory Adjustments

used to offset credit/debit amounts to the inventory account during inventory adjustments.

Inventory Extra

displays the Inventory Extra screen where you can assign multiple G/L accounts to this autoposting item.

Other Payable

used to capture other expenses not already indicated by a specific standard autoposting.

Over/Short Accounts Payable

one of the four potential accounts to post the differences between what was billed and what was received. This account is an expense account, and should therefore be the choice to post against for an invoice that you intend to pay.

Postable Accounts Payable

used to post manual accounts payable adjustments.

Postable Accounts Receivable

used to post manual accounts receivable adjustments.

Postable Unbilled A/P

used to post manual unbilled accounts payable adjustments.

Purchase Order Freight In (Billable)

debited when you receive product that has freight on the total screen of Purchase Order Entry.

Purchase Order Handling In (Billable)

debited when you receive product that has freight on the total screen of Purchase Order Entry or debited as a function of A/P entry.

Profit to Retained Earnings

the bottom line of your P&L statement.  This is the amount that will automatically roll into your balance sheet.

Rental - Product Inventory

credited when a sales inventory item is converted to a rental item.  The Inventory account is debited with the COGS, and this account is credited.

Rental - Retired Inventory

credited when a rental inventory item is retired from the rental inventory. The Rental - Product Inventory account is debited and this account is credited.

Retained Earnings

on your balance sheet and where the bottom line of your P&L statement rolls into. The system calculates this amount.

Sales Order Freight In (Billable)

debited when you receive product that has freight on the Totals screen of Sales Order Entry or debited as a function of A/P entry.

Sales Order Freight In (Expense)

absorbs the cost when you receive product that has freight on the Totals screen of Sales Order Entry.

Sales Order Freight Out (Billable)

credited when a sales order that has freight on the Totals screen of Sales Order Entry is processed.

Sales Order Freight Out (Expense)

absorbs the cost when you ship product that has freight on the Totals screen of Sales Order Entry.

Sales Order Handling In (Billable)

debited when you receive product that has handling on the Totals screen of Sales Order Entry.

Sales Order Handling In (Expense)

absorbs the cost when you receive product that has freight on the Totals screen of Sales Order Entry.

Sales Order Handling Out (Billable)

credited when a sales order that has handling on the Totals screen of Sales Order Entry is processed.

Sales Order Handling Out (Expense)

absorbs the cost when you ship product that has freight on the Totals screen of Sales Order Entry.

Sales - Extra (Inquiry Only)

added into your true sales accounts for a value of sales revenues for the business summary.

Sales Tax

used by the National Sales Tax companion product and is debited and credited when you collect and pay taxes.

Transfer Freight In (Billable)

debits the receiving branch when product is received that has freight on the Totals screen of a transfer order.

Transfer Freight Out (Billable)

credits the originating branch when product is received that has freight on the Totals screen of a transfer order.

Transfer Handling In (Billable)

debits the receiving branch when product is received that has handling on the Totals screen of a transfer order.

Transfer Handling Out (Billable)

credits the originating branch when product is received that  has freight on the Totals screen of a transfer order.

Tax In

debited when you break out sales tax on a vendor's invoice or on the Totals screen of a purchase order.

Transfer Incoming A/P

credited when you receive a transfer.

Transfer Outgoing A/R

debited when you ship a transfer.

Unapproved Accounts Payable

one of four potential accounts to post the differences between what was billed and what was received. Do post this account against an invoice that you intend to pay.

Unbilled Accounts Payable

credited when you receive a purchase order or completed step of a work order. It is debited as a function of A/P entry.

You cannot post manual adjustments to this account; however, you can post manual adjustments to the Postable Unbilled A/P account.

Unbilled Consignment

credited when you receive a purchase order for consignment. It is debited as a function of A/P entry. The system also posts to this account when transferring consigned inventory between branches.

Unearned Revenue

credited when you use single invoicing.  It allows you to process a sales order and bill the customer for all the material on the sales order, even though some of the material has been backordered. It is usually a balance sheet account that either sits below the A/R account or with the accrual accounts in liabilities.

Unrealized Currency Exchange

used to record the unrealized gains or, if you use historical exchange rate accounting, to record losses due to fluctuating exchange rates between the purchase order and the payable amount.

Unreceived Accounts Payable

one of four potential accounts to post the differences between what was billed and what was received. Do not post this account against an invoice that you intend to pay.

Web Order Entry Discount Given

credited when giving a cash discount as a function of placing an order through the internet.

Work Order Freight In (Billable)

debits the receiving branch when product is received that has freight on the Totals screen of a work order.

Work Order Handling In (Billable)

debits the receiving branch when product is received that has handling on the Totals screen of a work order.

Work Order Processing Holding

for holding the dollar amount of a work order step while it is in process. When completed, the amount is posted to Unbilled Accounts Payable.

Work Order Purchases

credited with the cost of a work order step when the step is completed.

~*Default COGS

debited when a sales order for an unidentified product type is processed. It offsets the credit to inventory.

~*Default Consgn Purchases

debited when you receive a purchase order for consignment for an unidentified product type. It is offset by clear purchases to inventory and should have no net effect on your bottom line.

~*Default Purchases

debited when you receive a purchase order for an unidentified product type. It is offset by clear purchases to inventory and should have no net effect on your bottom line.

~*Default Sales

credited when a sales order is processed for an unidentified product type.

~*Default Work Order Purchases

credited with the cost of a work order step for an unidentified product type when the step is completed.

~*Default Xfer COGS

debited when a transfer order for an unidentified product type is shipped. It offsets the credit to inventory.

~*Default Xfer Purchases

debited when you receive a transfer for an unidentified product type. It is offset by clear transfers to inventory and should have no net effect on your bottom line.

~*Default Xfer Sales

credited when a  transfer order is shipped for an unidentified product type.