Each line item in a template represents a comment, an individual account, or the start, end, or total of a group of accounts. However, whether a line item on a template displays on the screen or in a report depends upon the relationship between the values in the following fields:
The Level field on the G/L Report Template Maintenance screen.
The Det field on the G/L Report Template Maintenance screen.
The Detail Level field on the G/L Report Options screen.
All line items always display on the original template on which they were entered. Information about comments and start/end groups also displays on the screen, unless they are in a called template that does not display in its expanded format.
When you create a comment or a start/end group, assign it a number from 0 (zero) to 9 in the Det field.
The report generator uses the number assigned to comments and start/end groups to determine how many levels print on a report. To display comments and start/end group information on a report, enter a number in the Det field that is less than or equal to the number in the Detail Level field on the G/L Report Options screen.
When you create a template, assign it a number from 0 (zero) to 9 in the Level field. This number determines the level of detail displayed on the screen.
Groups that have a number in the Det field that is less than or equal to the number in the Level field display in expanded format. Otherwise, a group displays as a single line item.
Comments always display on the G/L Report Template Maintenance screen.
When you create a report, assign it a number from 0 (zero) to 9 in the Detail Level field on the G/L Report Options screen. To print all possible detail levels on a report, enter 9 in the Detail Level field.
Groups that have a number in the Det field that is less than or equal to the number in the Detail Level field print in expanded format. Otherwise, a group prints as a single line item.
Comments that have a number in the Det field that is less than or equal to the number in the Detail Level field print. Otherwise, comments do not print.
When you add a start/end group by calling another template, the system assigns it a 9 in the Det field, however, you can change the default setting.
To display the start/end group information in an expanded format (showing all groups and subgroups) on the screen, enter a number in the Det field that is less than or equal to the number in the Level field.
An asterisk (*) proceeds each line displayed on the in the Action column, and you cannot change the numbers assigned in the Det field to groups and comments on these lines on this screen.
To expand a group whose number is assigned in the Det field, change the number in the Level field assigned to the template.
To display the start/end group information in an expanded format on a report, enter a number in the Det field that is less than or equal to the number in the Detail Level field on the G/L Report Options screen.
You cannot change the numbers in the Det field assigned to subgroups and comments within this called group.
To expand a subgroup whose number is assigned in the Det field, change the number in the Detail Level field assigned to the template.
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