Creating Subledger Entry Lists

Use the subledger list functionality to create, define, and view the subledgers that exist for a specific general ledger account. The use of this screen varies depending on the setting in the Validation (N/L/F/S) field on the G/L Subledger Maintenance screen. For example:

Validation Type	Screen Function
N (None)	Allows free-form entry of subledger IDs and their descriptions. Subledgers entered with this validation type are not validated and you can make new entries on-the-fly when you are in a Subledger field or column on a particular screen.
L (List)	Allows free-form entry of subledger IDs and their descriptions. The subledgers entered here are validated when entering subledgers for this G/L account on other screens.
F (File)	Displays the SubLedger Entry screen in a view-only mode with all the subledgers defined by that file. These subledgers are validated when entering subledgers for this G/L account on other screens.
S (Subroutine)	The SubLedger Entry screen is not accessible for this validation type.

To create a subledger entry list:

From the G/L > G/L Maintenance menu, select G/L Account Maintenance to display the G/L Account Maintenance screen.
From a populated Account Maintenance screen, use the SubLedger hot key to display the G/L SubLedger Maintenance screen. If a subledger account exists for a general ledger account, this hot key is highlighted in red.
From a populated G/L SubLedger Maintenance screen, use the List hot key to display the SubLedger Entry screen.

Note: If you select the Subroutine option in the File/Subroutine field as the validation type, the List hot key is inactive.

In the Sub Id column, enter or confirm the subledger ID.
In the Description column, enter or confirm the description of the subledger. You must enter a description for every subledger.
Press Esc to save the information and exit the screen.