To populate G/L template options:When you create a new template, the system displays the G/L Template Options screen. You can also access this screen using the Options hot key on the G/L Report Template Maintenance screen.
Use the G/L Template Options screen to:
Enter full, short, and internal template descriptions.
Designate the number of spaces to indent on the G/L Report Template Maintenance screen for nested subgroups.
Select the lines to print above or below the final total line.
Indicate whether the report should print the template total as an actual or reversed amount when this template is called by another template.
When you press Alt-Delete, the system asks you to confirm the deletion for the entire template on which you are working. The following message displays: WARNING: This will delete the ENTIRE template. Type DELETE to continue.
To populate G/L template options:From the G/L Report Template Maintenance screen, use the Options hot key to display the G/L Template Options screen.
In the Full Description field, enter the name of the template as you want it to appear on reports. This name should be as complete as possible, can consist of up to 40 characters, and is indexed for G/L template retrieval.
In the Short Description field, the system copies the first 15 characters from the Full Description field. When there is insufficient room on a screen or a template, the system uses this description. Confirm or change this description, as necessary.
In the Internal Description field, enter descriptive information that you do not want to appear on data entry screens or reports. For example, you could enter the terms of a loan, or the name of an individual connected with the account.
In the # of Spaces to Indent field, enter the number of spaces that the system indents in the Description column on the G/L Report Template Maintenance screen for each level of nested Start and End groups.
In the Suppress Headings (Y/N) field, indicate whether to suppress or allow the printing of the Heading line (the line containing the Start tag) of called templates when printing a report.
Type an asterisk (*) next to one of the following to indicate how the templates total amount displays when this template is called or imported into another template:
Actual Results – Indicates that positive amounts display as positive numbers and negative amounts display as negative numbers.
Reversed Results – Indicates that positive amounts display as negative numbers and negative amounts display as positive numbers. This is the default.
Note: Totals that are normally credit balances for total sales would be reversed. For more information, see Creating G/L Accounts.
In the Total Line area, type an asterisk (*) next to one or more of the following to indicate whether the system inserts graphic lines above or below the Total line:
None – Prints no lines either above or below the Total line.
Single Line – Prints a single line above the Total line.
Double Line – Prints a double line below the Total line.
Note: An asterisk (*) next to both Single Line and Double Line prints both a single line above and a double line below the Total line.
Press Esc to save the information and return to the G/L Report Template Maintenance screen.
See Also: