To post an entry to a G/L account:Use the Journal Entry screen to make entries directly to the general ledger. You can also create journal entries by uploading information from various file types, such as from a text file or from Microsoft Excel. For more information, see Maintaining User-Defined Upload Formats and Uploading User-Defined Journal Entries.
To view postings from a transaction, such as a purchase order, sales order, or transfer order, press Alt ~ from the transaction's screen. The G/L Postings Viewing screen displays the account and the amount to which the transaction posted.
This page contains information about the following:
To post an entry to a G/L account:From the G/L menu, select Journal Entry to display the Journal Entry screen.
In the Date field, press Enter to accept the current date or enter a different date and then press Enter.
To create a journal entry using a defined template, use the Recall Template hot key and select the template you would like to use.
In the selection menu that displays, do one of the following:
Select New to create a new journal entry. If you select New, the system assigns a journal number and populates the Jrl# field.
Select a journal entry number to open an existing entry. If you select an existing entry, continue with this procedure. If the entry you select is in a closed G/L period, a message displays indicating that the entry is in a closed period. Press Enter to view the entry in view-only mode.
In the Header Notation field, type a description of the journal entry and press Enter. This description can be up to three lines long and is the text that appears on the Journal Entry Report. This field is optional.
In the Br field, enter the number of the branch to which the G/L account belongs.
In the Account/Description field, do one of the following to select an account, then press Enter:
Press F10 to select from a list of account names.
Type a Forward Slash (/) to select from a list of account numbers.
Type part of the account name to select from a limited list of account names.
Use the View hot key to display one of three information types in the Account/Description field.
In the SubLedger field, press F10 and select from a list of subledgers.
Note: This field is accessible only if the value in the SubLedger Allowed field on the G/L SubLedger Maintenance screen is set to Y. For more information, see Creating Subledger Accounts.
In the Amount field, enter the amount of the journal entry. If it is a credit amount, enter a minus sign before the amount. The system converts the minus sign to a "cr."
Use the Detail Notes hot key to add an explanatory note for the journal entry line on which the cursor is positioned. The first 16 characters of the note display in the Note field.
Use the Print hot key to print this journal entry.
Repeat steps 4 through 8 to create additional postings.
Press Esc. The balance of all the amounts must equal zero before you can exit the screen.
To view the changes made to a journal entry:
From the G/L menu, select Journal Entry to display the Journal Entry screen.
In the Date field, press Enter to accept the current date or enter a different date and then press Enter.
In the selection menu that displays, select a journal entry number to view an existing entry. If the entry you select is in a closed G/L period, a message displays indicating that the entry is in a closed period. Press Enter to view the entry in view-only mode.
Use the Change Log hot key to view the Change Log Viewing screen. The screen displays the history of changes made to the journal entry.
To view postings between accounts at different branches:
From the G/L menu, select Journal Entry to display the Journal Entry screen.
In the Date field, press Enter to accept the current date or enter a different date and then press Enter.
In the selection menu that displays, select a journal entry number to view an existing entry. If the entry you select is in a closed G/L period, a message displays indicating that the entry is in a closed period. Press Enter to view the entry in view-only mode.
Use the Interbranch Exchange hot key to display the InterBranch Exchange Postings screen.
The screen displays the branches, accounts, and credit and debit amounts for postings that happened across G/L accounts that exist in different branches. If the Journal Entry you are viewing does not cross branches, the InterBranch Exchange Posting screen is blank.
See Also: