Viewing Business Summary Information

Use the Business Summary screen to create a snapshot of the financial status of your company at any given date. The business summary is a real-time inquiry that provides information about the following:

Assets and liabilities.
Sales and purchasing activity.
Month-to-date and year-to-date totals for sales, cost of goods sold (COGS).
Month-to-date and year-to-date totals for sales, commission costs.
Gross profit dollars and percentages.

The system uses the information you define in the Month Ends screen for the BSUM year to determine the month-to-date and year-to-date days. If you have not defined dates for the BSUM year, the system uses the default calendar dates defined in the Month Ends screen. For more information about defining BSUM and default dates, see Defining Fiscal End-of-Month Dates.

You must be assigned the COST.VIEW or COGS.VIEW authorization key to access Business Summary information.

To view business summary information:

From the G/L menu, select Business Summary to display the Business Summary screen.
In the Br/Tr/All field, enter the branch or branches for which you want to run the summary.
In the As of field, the system populates this field with the current date. If you want to compile the summary using a different date, enter it in MM/DD/YYYY format. The summary recalculates the information on the screen as of the new date.

The following information displays in the upper half of the screen:

Field	Description
Accts Rec	The current general ledger balance of your accounts receivable accounts.
Bank Bal	The sum of the amounts in all cash accounts on the Automatic Posting screen.
Cash Box	The general ledger balance of your Cash Box account from cash payments recorded on the Totals screen of Sales Order Entry. The system clears this amount at the end of every day.
Accts Pay	The current general ledger balance of your accounts payable.
Unbill Pay	The amount of stock you have received for which an invoice has not yet been received.
Inventory	The current general ledger inventory balance. Inventory consists of purchases, less transfers, less stock adjustments, less the invoice register.

The following information displays in the lower half of the screen:

Field	Description
Sales	The current amount of all stock and nonstock product sales. This amount does not include miscellaneous charges, such as freight, handling, and tax credits. If you want the sales amount to include miscellaneous charges in the sales amount, add the appropriate general ledger accounts on the Automatic Posting screen under Sales. See your system administrator for assistance.
Sales IP	The amount of the total sales that is considered in-process sales. This total includes all sales that have a print status as defined in the Print Statuses To Define The Sales In Process For Business Summary control maintenance record. When you first run a business summary, the Sales IP field is blank. Use the Sales In Process hot key to calculate the amount of sales that are in process for the as of date. Use the Sales In Process hot key again to clear the Sales IP field. The hot key highlights when you are viewing the summary with sales in process information.
COGS	The total general ledger balance for all COGS accounts whose entries are posted through the sales order process. If you want this amount to include additional accounts, add them on the Automatic Posting Screen under Sales. See your system administrator for assistance.
Cost	The total general ledger balance for all cost accounts whose entries are posted through the sales order process. If you want to include additional accounts in this amount, add them on the Automatic Posting Screen under Sales. See your system administrator for assistance.
GP $	The difference between the amount in the Sales field and the amount in the COGS field.
GP %	The result of dividing the amount in the GP $ field by the amount in the Sales field.
Rentals	The general ledger balance of all rental accounts, such as rental fees and rental revenue.
Purch	The general ledger balance of all purchase accounts, including stock receipts and direct purchases.

To recalculate the information on this screen, do one of the following:

Use the Recalculate hot key.
In the Br/Tr/All field, enter new branch information.
In the As of field, enter a new date.

To run a Sales Detail Report, use the Sales Details hot key. See Viewing Business Sales Detail Information for additional information.
If your company has the EIS graphical reporting companion product, use the Executive Info System hot key to create a graphical representation of the summary..
On the initial selection screen, select one of the following to determine the type of information the graphs display totals for and press Enter:

Year-to-Date
Rolling-12-Months
Rolling-6-Months
Rolling-3-Months

On the secondary selection screen, select one of the following to determine how far back you want the information to represent and press Enter:

No Yearly Comparison
The Past 2 Years
The Past 3 Years
The Past 4 Years
The Past 5 Years

The message "Preparing Graph Data" displays, then the graphical and color representation of your data displays.

When you are done viewing the graphical information, close the Eclipse EIS window.
Press Esc to close the Business Summary screen.