Using Last Search and Document Recall

Last search and document recall are two ways that you can eliminate the need to start a search from the beginning if you make a mistake and quickly open the last document you saved or closed.

Last Search Function

The system's last search function eliminates the need to start a search from the beginning if you select the wrong option from a search list. The last search function is available in many system applications. Use it in fields that require specific information such as customer or vendor names, product descriptions, and so on.

Note: The last search function is not available in system reports.

To use the last search function:

Conduct a search for a customer or vendor, product, or transaction.
If you need to redo the search, enter a period (.) in the field you searched in and press Enter.

For example, while entering a customer name in Customer Maintenance, you type part of the customer name in the Customer/New field. The system displays a list of matches. After scrolling through the list, you find the name but select the wrong one. To correct the error, press Esc to start over. Instead of searching again, enter "." in the Customer/New field and press Enter. The system displays the search list again, highlighting the last name you selected. This allows you to select the correct name without having to search again from the beginning.

Recall Document Function

The recall document function allows you to quickly open the last system document that you saved or aborted. The recall document function is available in many transaction documents and maintenance files, such as sales orders, purchase orders, transfers, customer files, and vendor files.

To recall a document:

Enter two periods (..) in the field and press and press Enter. The last document open on the screen displays.

For example, after entering a sales order, you realize that you didn't charge freight. Instead of having to search for the order number to open it again, enter the branch number in the PrcBr field. Next, enter ".." in the Ship-to field and press Enter. The order appears on the screen, allowing you to make the necessary corrections.