Identifying FTP Access Settings

Before you can upload your invoices and statements to Billtrust, you must identify the FTP site to the system. Billtrust will give you all of the information you need to complete this screen.

To identify FTP access settings:

Do one of the following:

To work with invoices, from the Orders > Printing menu, select Print Invoices to display the Print Invoices screen.
To work with statements, from the A/R menu, select Print Statements to display the Print Statements screen.

Note: The screen is not shared between the Print Invoices and Print Statements applications. You can enter completely different information for each, if needed.

Enter the invoice or statement information. Be sure that the Send via FTP field is set to Y.
Use the FTP Maintenance hot key to display the FTP Maintenance screen.
Complete the following fields with the information Billtrust gives you:

FTP Address – The IP address for the FTP site.
User ID – The log in name required to gain access to the FTP site. This is usually your company name.
Password – The password required to gain access to the FTP site.
Root Directory – The directory on the FTP site in which the statements or invoices will reside, preceded by a forward slash (/). This is usually the same as your user ID.

Press Esc to save the information and exit the screen.

More Options for Maintaining FTP Access Settings

The FTP Maintenance screen also offers these options:

To...	Use this hot key...
resend the batch to the listed FTP address	Resend Batch The Resend Batch screen displays. Select the batch to resend and use the Resend hot key. Note: The system resends only those items that were originally FTPd.
indicate how often to purge the invoice or statement archive	Purge Archive Enter the number of days between purges. The default value is 7 days, but we recommend setting this to 30 days. Note: The system purges the archive automatically.
add user-defined data to invoices or statements	User Defined The Third Party FTP User Defined Maintenance screen displays.