To locate a MSDS file to attach to a product record:Attach Material Safety Data Sheets (MSDS) to product records in order to easily access the MSDS for the product.
For example:
When you need to deliver a MSDS with an ordered product, you can print the MSDS directly from the product record.
When a product record has an MSDS attached, the MSDS hot key highlights on the Product Maintenance screen and *i* displays in the upper right corner of the Product Maintenance screen.
Note: You must have the Document Imaging companion product to attach a MSDS to product records.
When you attach a MSDS to a product record, you must do the following:
Attach the file to the product using the Attachment Indexing program.
Assign the file an internal sheet ID for tracking and maintenance.
To locate a MSDS file to attach to a product record:
From the Files menu, select Product to display the Product Maintenance screen.
In the Product ID field, select the product requiring the MSDS.
Note: Use the Additional Key Words field to add identifying information about the MSDS to aid in future searches. For example, include the title of the MSDS.
Click Attachments on the Eterm window menu bar to display the Select File dialog box.
Navigate to the folder containing your collection of MSDS files.
Select an MSDS file and then click Open to display the Attachment Indexing screen.
Use this screen to attach the MSDS file to the product record.
To attach a MSDS file to a product record:
Display the Attachment Indexing screen.
In the Doc Profile field, enter MSDS.
If the system prompts you to replace the current description of the attachment with the default description for MSDS attachments, enter one of the following:
Y – Replace the current description with the default description.
N – Do not replace the current description with the default description.
In the Description field, enter the name of the MSDS as needed.
In the View Auth Key field, enter MSDS.MAINT.
In the Product field, enter the name of the product to which you are attaching the MSDS.
Use the Multi hot key to select multiple product records when an MSDS applies to more than one product.
Use one of the following hot keys to attach the MSDS:
Index – Indexes the file, copies it to a central repository, and deletes the source file from the original location. Use this hot key when you do not want a copy of the source file to reside in its original location.
Index W/O Delete – Indexes the file, copies it to a central repository, and leaves the source file in its original location.
After attaching the MSDS, the system returns you to the Product Maintenance screen.
Press Esc to save changes and exit the screen.
Re-display the product record to view the attached MSDS.
To assign an internal sheet ID to a MSDS:
From the Files menu, select Product to display the Product Maintenance screen.
Display the product requiring the MSDS.
Use the MSDS hot key to display the Product MSDS / Hazardous Information screen.
Note: If you updated your system from an earlier release, you might find information already populated on this screen.
In the Sheet ID field, enter New to assign the next available internal sheet ID to the MSDS.
The system displays the MSDS Sheet Maintenance screen.
In the MSDS Sheet# field, enter a user-defined ID to help you locate the MSDS.
We recommend using one of the following user-defined IDs:
If you maintain a manual filing system, use the MSDS Sheet # from your alphanumeric filing system.
If you use the name of the MSDS, use the first few letters or words.
This value displays in the line comment on any orders to which the product is added as a reminder to send the correct MSDS for the product.
In the Description field, enter the name of the MSDS.
In the WWW Address field, enter the web site from which you obtained the MSDS.
Note: For more information about how this field works with the Xrefs hot key, see Setting Up Product or Price Line External References.
In the Effective Date field, enter the date that the MSDS was prepared or revised.
The system uses this date for tracking which customers must be sent updated sheets.
Press Esc to save changes and exit the screen.
See Also: