Freight terms indicate how a vendor expects freight to be paid for freight charges, such as Prepaid or Add On. For example, if a vendor expects the freight to be "Add On" then the purchase order's grand total would include any freight charges incurred. The system populates this field with any default term from the Vendor Maintenance file.
Assign and define freight terms to vendors in Vendor Maintenance. For every purchase order created for that vendor, the system assigns the default freight term to the Freight field on the Purchase Order Entry Header screen. Identify the freight restrictions you want to impose and what information is required at the time of receiving. If you leave the freight information blank in Vendor Maintenance, the system requires freight entry when the purchasing agent creates the purchase order. A message displays if required information has not been entered.
In addition, use the Vendor Freight Terms control maintenance record to identify the freight restrictions you want available for orders. The system validates these control maintenance record entries against the available Freight field entries on the Purchase Order Entry screen. The freight terms listed in the control maintenance record define what displays when using the F10 short cut to view freight term IDs.
You can override a default freight term on an individual purchase order basis. The system records the change in the change log for the purchase order. You can view this log by using the Chg Log hot key from the Purchase Order Entry Header screen. The following log entry displays the following: "Freight term <new term> now assigned. It was <old term>."
If there is not a vendor-level default freight term defined, the Freight field is blank. You must enter a valid freight term to continue. If you press Esc to exit the screen without a term assigned, the following message displays: "Freight Terms Are Required" and the cursor returns to that field. Press F10 to view the available list.
See Also: