To credit or rebill a purchase order:They system provides you with tools to credit and rebill purchase orders when needed. For example, you order ten items from your vendor for $10 each. The vendor sends ten, but charges you $12.50 each. You can correct the discrepancy and send the vendor the correct amount to reflect the updates for the accounts payable department.
From Purchase Order Entry, you create a generation to cancel the first generation, and then correct the transaction on the third generation. For example, you create a purchase order for 20 items from vendor ABC. The vendor charges you $10 per item. The vendor calls with a discount to $8 per item. You create a generation for -20 items at $10 each to cancel the first purchase. This is known as the credit generation. Then, you create a generation for 20 items at $8 each. This is known as the rebill generation. When you look at the status screen, the .001 generation is the original purchase. The .002 generation cancels the .001 purchase. Then .003 generation corrects the purchase.
Note: If a cost override exists on an item for this order, that override carries over to the credit and rebill generations.
To credit or rebill a purchase order:
Display the purchase order you want to credit or rebill.
Use the C/R hot key and select one of the following:
Credit – To credit the vendor, such as if the price is incorrect.
Rebill – To rebill the vendor, such as if you have sent the incorrect amount.
Credit and Rebill – To correct accounting issues, such as after an accounting period has closed.
Add the credit generation.
Add the rebill generation.
Press Esc to save the generations.
Press Esc to exit the screen.