To display the Procurement Confirmation Queue:Use the Procurement Confirmation Queue to track procurement requests from Sales Order Entry personnel. These requests do not show up on the Suggested P/O Queue. Anything procured should be tagged to a sales order. The system checks the customer's credit standing and will not create a purchase order if the customer is on credit hold. The hold must be released before the system creates transaction.
If the Sales Order Entry personnel need the purchasing agent to procure quickly, then the purchasing agent can use the Procurement Confirmation Report to modify a current Suggested P/O to include the procurement request. In addition, if authorized, the sales personnel can procure by creating a purchase order from the sales order. For more information, see Procuring Multiple Products.
The Procurement Confirmation Queue notifies the purchasing agent of non-stock or emergency items to be procured. You need to create procurement vendors that let you notify the purchasing agent that special attention is needed. Procurement vendors are non-vendor names such as "Buyer Please Locate Today" or "Buyer Please Locate 2nd Day Ground" that alert the purchasing agent of special circumstances attached to the non-stock item.
Note: If an item is not procured because of a credit hold from the Procurement Confirmation Queue, the system does not include the item on the Open Order Status Review Queue. For more information, see Reviewing the Status of Open Sales Orders.
From the Procurement Confirmation Queue you can:
To display the Procurement Confirmation Queue:From the Purch > Queues menu, select Procurement Confirmation to display the Procurement Confirmation screen.
In the Branch field, enter the branch number you for which want to display the queue. To view procurement confirmation for all branches, type All.
In the Selected Items field, select: All, Printed, or Unprinted.
Note: Printed lists those items that have been printed for procurement. Unprinted lists only the items that are new in the queue since it was last printed.
In the Buyer ID field, enter a purchasing agent ID. This choice displays procurement assigned only to by that purchasing agent. If left blank, then all queues display.
Note: To create a Procurement Buyer, see Identifying Procurement Buyers for a Buy Line.
Press Enter. The current procurements display.
If no procurements are entered, the following message displays: No Items Found. Press Esc to return to the main menu.
Use the View and Edit hot keys to access the order. The system places the cursor on the same line item the cursor was on in the queue.
Press Esc to return to the Procurement Confirmation queue.
After displaying the Procurement Confirmation Queue, you can sort the data by customer, ship via, or buy line.
To sort the Procurement Confirmation Queue:Display the Procurement Confirmation Queue.
Use the Sort hot key.
Select Customer, Ship Via, or Buy Line. The queue sorts accordingly.
Press Esc to return to the top of the screen.
Press Esc again to return to the main menu.
See Also: