To re-sequence a buy line:Products are initially sequenced within a buy line according to the order in which they are created. When searching for a buy line in Purchase Order Entry (or Sales Order Entry), the products display in a list from which to make selections. This list is sorted by product number. The Resequence Buy Line program lets you rearrange the sort sequence of the products in a buy line. For example, you have new models of products. You insert the new products and then resequence the buy line.
After resequencing, if you use the slash buy line feature (//buy line name) in Purchase Order Entry and other programs to display the products in a buy line, the products display in the resequenced order.
To view a product's product record, select the product in the buy line list, and use the Prod Maint hot key.
Run the resequence program after creating or adding new products to a buy line. Resequencing time depends on the amount of products in that buy line.
To re-sequence a buy line:From the Purch > Maintenance menu, select Resequence Buy Line to display the Resequence Buy Line screen.
In the Resequence Buy Line field, enter the name of the buy line you want to update and press Enter.
Use the Sort, Move, or Find hot keys to resequence the list of products.
Press Esc to save the changes and exit the screen.
The Sort hot key rearranges the list as needed. The hot key provides the following options:
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Option |
Displays the products... |
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Sortby |
in order according to the number in the Sort Code field in each product’s product record. |
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Alpha |
using a left justified sort with numbers coming before letters, and with upper case letters coming before lower case letters. |
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Numeric |
using a right justified sort of the entire product description no matter how long it is. Only do a numeric sort of the products if the description of every product in the line is limited to the first line and consists only of a manufacturer's part number. |
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'Like' Products |
according to similar product descriptions. |
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Keyword #1 |
according to the first entry in the Additional Key Words field in Product Maintenance. Products not assigned additional keywords appear before those that do have assigned keywords. |
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Keyword #2 |
according to the second entry in the Additional Key Words field in Product Maintenance. Products not assigned additional keywords appear before those that do have assigned keywords. |
The Move hot key places the selected product at the top or the bottom of the list.
To reposition a product in the list:Position the cursor on the product you want to move.
Use the Move hot key.
The product is removed from the list and displayed in the row above the hot keys with a prompt telling you to insert the product you selected.
Position the cursor on the line where you want to insert the product.
For example, to move the item:
To the top of the list, position the cursor on the item currently at the top.
To bottom of the list, position the cursor on the line below the item currently at the bottom.
Press Enter.
Note: If your purchasing agents frequently use the slash buy line function when adding products to a purchase order, use this procedure to move the most commonly ordered products to the top of the list.
If your buy line has more products than display in the viewable area, you can use the Find hot key to search for the product.
To find a product in the list:Use the Find hot key.
At the prompt, specify the product ID number, or type part of a name to display a selection list of product names.
Note: This search is not limited to the products in the specified buy line. It searches the Product Primary Index.
The cursor moves to the selected product.
See Also: