Auditing Totes

Audit staged totes before loading them onto delivery vehicles to ensure all items picked are in the tote.

If there is a quantity variance between the number of items picked and the number of items ordered, use the Audit Variance screen to research the variance and take necessary action.

If you do not have time to audit a tote before it needs to be delivered, you can override the audit if authorized. The system will save data on which totes and which products were not audited. If there is a mistake in a shipment, you can run the RF Audit Items Report to view these totes and products and resolve the quantity or item discrepancy.

To audit a tote:

From the Warehouse Management > RF Applications > RF Main Menu, select Audit Tote to display the Tote Auditing screen.

Note: If prompted, log on to the character-based system.

In the Br field, enter the branch in which you are auditing totes, if needed.

In the Tote field, scan the tote you are auditing.

Note: If the RF Enable Tote Validation control maintenance record is activated, the system validates that you scan a tote label in this field.

In the Desc field, scan the product barcode for the first product on the tote.
In the Quantity field, enter the number of items for the product that are on the tote for the unit of measure (UOM) listed below the Per field.

For example:

The UOM is box, and there are 10 boxes on the tote. Each box holds 10 items. Even though there are 100 items total for the product, enter 10 because there are only 10 boxes on the tote.

Note: You can press F10 to enter multiple UOMs for the item.

Keep auditing each product on the tote following steps 3 and 4.
After you have audited the tote, use the Done hot key.

If there is a quantity variance, the system displays the Audit Variance screen so that you can handle the variance. The system also changes the tote's status to research.
If the tote is holding the correct quantity and products, the system prompts you to enter the next tote to audit. It also updates the audited tote's status to audited.

Press Esc to save updates and exit the screen.

To override a tote audit:

From the Warehouse Management > RF Applications > RF Main Menu, select Audit Tote to display the Tote Auditing screen.

Note: If prompted, log on to the character-based system.

The system displays the branch for the totes needing to be audited and your user ID.

In the Tote field, scan the tote that you do not have time to audit.

Note: If the RF Enable Tote Validation control maintenance record is activated, the system validates that you scan a tote label in this field.

Use the Audit Override hot key to cancel the audit.

The system changes the tote's status to audited. The tote can now be loaded onto the truck.

Note: You must be assigned the RF.AUDIT.OVRD authorization key to override a tote audit.

Press Esc to save updates and exit the screen.

To handle an audit variance:

From the Warehouse Management > RF Applications > RF Main Menu, select Audit Tote to display the Tote Auditing screen.

Note: If prompted, log on to the character-based system.

Display the Audit Variance screen from the Tote Auditing screen by either:

Auditing a tote and using the Done hot key. If a variance occurred, the system displays the Audit Variance screen.
In the Tote Auditing screen's Tote field, enter the tote for which you want to research a variance.

Note: If the RF Enable Tote Validation control maintenance record is activated, the system validates that you scan a tote label in this field.

The screen displays the tote you are researching in the Tote field. The screen's body displays all product on the tote from which the expected quantity differs from the actual audited quantity.

In the Audit Variance screen's body, use the Arrow Down key to select the product you want to research.
Confirm that the actual quantity for the product on the tote is correctly entered into the system.
Use one of the following hot keys to handle the variance:

Hot Key	Description
Reaud	Use to re-audit the entire tote.
Confrm	Use to confirm that the expected value is actually on the tote and to indicate that the original audited count was incorrect.
Backord	Use to backorder the missing quantity. At the prompt to enter the ship quantity, enter the number items to ship for this order.

After the tote variance is handled, the system changes the tote's status from research to audited.
Press Esc to save updates and exit the screen.