Printing Shipping Tickets Automatically

Use the Automatic Shipping Ticket Printing screen to specify how often shipping tickets print for a branch printer location. Shipping tickets will only print for order generations with a ship status, such as Ship When Specified, Ship When Complete, Ship When Available, or Ship Item Complete.

Depending on your warehouse workflow, you can schedule printing runs for every few minutes, a couple times a day, or just print the tickets as needed. You can enter specific date information or use variable dating. You can also edit a printing job that is already scheduled to run by using the Edit hot key on the Phantom Job Scheduler Maintenance screen.

Before printing a ticket, the system rechecks the availability of products and the customer's credit status. If there is a problem with either, the order status is automatically changed to Call When Complete. The order's Change Log then indicates that either products are not available or there is a credit hold.

Once shipping tickets are printed, orders are available for invoicing. If you preview invoices before printing, you can catch and correct any shipping discrepancies before actually printing and sending the invoices. While previewing, you can open an order generation for editing. For example, you can change the order status from Invoice to another status that results in an open order.

Note: Routing tickets also print for any orders that require them, based on ship via.

To print shipping tickets automatically:

From the Orders > Printing menu, select Automatic Shipping Ticket Printing.
In the Branch field, press F10 and specify the branch to print tickets for.
In the Location field, press F10 and specify where the printer is located.

Note: For details on how default printer location is determined, see the Default Printer Location For Branch control maintenance record description.

In the Stop Printing Time field, enter the time of day after which no more printing is done. For example, enter 06:00pm to stop automatic printing at that time.
In the Print Intervals (Minutes) field, enter the number of minutes in between print runs. For example, enter 60 to print every hour.
To log the orders in the Open Order Status Review Queue, enter Y in the Log Prints For Confirm field. This lets you check the queue to confirm which tickets were printed.
In the Print All Available Ship Dates Thru field, specify the ending date for the print run. You can also use the Invoice Dt field to specify a date used for the corresponding invoices.
If you want to print tickets for future Ship When Specified orders, use the After <Time> Includes All Ship Dates Thru fields. In the time area, specify a time like 03:00pm, after which you print tickets for the next day's Ship When Specified orders. Also specify the ending date, which is usually the next day. You can also use the Invoice Dt field to specify a date used for the corresponding invoices.
Use the Print Incomplete Ship When Available After field to specify when to print shipping tickets for orders with partial quantities available. You can leave this blank to always print shipping tickets when any quantity is available.
Use hot keys to finalize the printing:

To...	Use this hot key...
begin using the specified print settings	Begin Now
display the Phantom Scheduler screen, to schedule printing whenever desired	Schedule
specify ship via settings. Use to restrict printing to orders with those ship via settings.	Ship Vias When the Ship Vias screen displays, press F10 for a list.
display an Enter Work ID prompt	Recall Enter the Work ID name to reuse its field settings. Press F10 for a list.
save the current settings as a new work ID	Save Use to save current settings. Enter a name for saving and recalling the field settings.
delete the active Work ID. Confirm when prompted	Delete The field settings remain until you edit or close the screen — but you can no longer recall the settings by name.