Creating Message Groups

Use the Message Group Maintenance screen to create groups of users for the purpose of sending the same message to all members at the same time. A user can belong to more than one message group.

Assign message groups to one of the types defined in the Valid Message Group Types control maintenance record.

When using the PERSONAL message group type, the message group can be viewed and edited only by the user who created it. Other types can be viewed and edited only by those users to whom that message group type has been assigned.

To create a message group:

  1. From the System > System Files > User Control menu, select Message Group Maintenance to display the Message Group Maintenance screen.

  2. In the Message Group ID field, type new and press Enter.

  3. At the prompt, enter the new ID up to 10 characters, with no spaces.

  4. A message group ID cannot be the same as a user ID.

  5. In the Message Group Type field, press F10 and select a restriction type to define who can view and edit this message group. If left blank, any user can view and edit this message group.

  6. If you are assigned the MESSAGE.GROUP.TYPES authorization key and PERSONAL is one of your assigned message group types, the value in this field defaults to PERSONAL. You can change this message group type to any group for which you are authorized.

  7. If you are not assigned the MESSAGE.GROUP.TYPES authorization key, you can assign any type of message group.

  8. In the Description field, enter a complete description using up to 25 characters of the message group.

  9. In the Security Level field, enter a security level to determine who is authorized to send messages to this message group. You can assign a level from 1-99. Leave this field blank to allow any user to send a message to this group. Users can only send messages to groups with a security level less than or equal to the level assigned to their MESSAGE.GROUP authorization key.

  10. In the User IDs field, enter the user IDs to assign to the group.

  11. Note: To delete an ID from the list, select the ID and press Alt-Delete.

  12. Use the Sort hot key to sort the list in alphabetical order by user ID.

  13. Press Esc to save the group.

See Also:

Viewing and Editing Message Groups

Message System Overview