Viewing Daily Schedules

Use the Daily Schedule program to plan meetings on a daily basis or to schedule your time as busy so you cannot be scheduled for other events. For example, you have a project you need to finish in the morning. You schedule yourself for Project A from 8:00am to 11:00am to avoid others scheduling you for events during that time.

Also, you can check other user's schedules before creating a meeting. For example, you need to plan a meeting on Thursday or Friday. You must have LindaR at the meeting. You can check her individual schedule to see which day is best for the meetings.

To view your daily schedule:

From the System > Scheduler menu, select Scheduler to display the Daily Schedule screen.
The system displays the screen with the cursor in the Start column and the following information in the header:

Field	Description
User	Your user ID. If authorized, you can view and edit the daily schedule of another user by changing the user ID in this field. Note: The system uses the current owner when creating a new event.
Date	Current date. You can change the date in any of the following ways: Use the Goto hot key. The system places the cursor in the Date field. Press F10 and select another date. Use the Today hot key to view the schedule for the current date. Click a date displayed in one of the calendars on the left side of the screen.
Time Zone	Time zone defined in User Maintenance for the displayed user ID.

The selected day's schedule displays on the right side of the screen, showing the following information for each scheduled event:

Field	Description
C	Indicates whether the respective event is complete (marked by an asterisk), or incomplete (left blank).
A	Indicates whether the user is able to attend the respective event. Y – The user can attend. N – The user cannot attend. ? – Unknown whether the user can attend.
Start	Displays starting time for the respective event.
End	Displays ending time for the respective event.
Event Description	Displays description of the event.

Note: When viewing your own schedule, you can update these fields.

Use the following hot keys as needed:

Hot Key	Function
< Change Month >	Changes the two monthly calendars displayed on the left side of the screen. < moves back one month > moves forward one month.
Detail	Use to view or enter detail information about the event.
Weekly	Use to view a user's weekly schedule of events.
Change View	Changes the view of the Daily Schedule screen, by moving the Start and End columns to the right of the screen. Use the hot key again to change back to the default view.
View	Accesses cross-reference information for the event, such as trackers or customers identified in the event detail.
Meeting Adv	Use to schedule a meeting.

Press Esc to exit the screen.