Manually Purging Logs

Purge Maintenance provides a way to get rid of old logs in your system that weigh down processes. We recommend purging files on a regular basis. Log entries contain information, such as who made changes or the changes in product costs. Delete expired maintenance log entries or old product information from the system to reclaim disk space on the server for other uses.

Important: Depending on the number of files set to purge, the purging process can take several days or weeks. The deletion process can slow down system processes and should be run during off hours.

While you can purge logs manually, we recommend using the Phantom Scheduler to set up regular purging when it will least impact your company resources.

You can purge the following logs using Purge Maintenance:

MAINT.LOG - File maintenance logs keep records of the changes made within files. Maintenance logs can be purged less frequently then others, but should at a minimum be purged every six months. MAINT.LOG specifically stores logs for all files that are set up in File Definition Maintenance. Make sure to check the purge options.
PROD.LOG - Product log files contain the cost, quantity, and location changes for a product as recorded in the Product Activity Log. The system displays a warning message when you schedule a purge.

CAUTION!! Purging the PROD.LOG could effect your Inventory Valuation Report if you check the history for calculated cost, such as average costs. We recommend carefully considering the purge before continuing. It also stores the historical average, average landed cost, the landed cost and the last cost.

Note: You must have permission to purge logs from your system. See your system administrator for more information.

To manually purge logs:

Define the purge parameters in File Definition Maintenance for the file you want to purge.

From the File > Merge/Purge menu, select Purge Maintenance to display the Purge Maintenance screen.
In the Purge File column, select MAINT.LOG or PROD.LOG to populate the Purge Maintenance window.

Note: If no log is listed, type the file name you want to purge.

From the Option menu, select Schedule to display the Phantom Scheduler and set the options for running the purge.

Save your changes and exit the window.

Note: You can stop a purge at any time, if needed, however the system suspends the purge routine during high times of processing if you use the sleep settings when scheduling purges.