To define a data element for employees:You can define additional data elements to help you further limit any report you might run on time clock data. The data elements you define here can be printed on the Time Clock Report.
For example, you want to run one report for all your employees regardless of the shift on which they work. Use the Usr Def #1 to indicate their shift, such as Shift A or Shift C. When you run the Time Clock Report, you can add a column to display the value listed in the Usr Def #1.
To define a data element for employees:
From the System > System Files > User Control menu, select User Maintenance to display the User Maintenance screen.
In the User ID field, enter the ID of the user or user group for which you are setting Time Clock options.
Use the Addl hot key to display the Additional Data screen.
From the Additional Data screen, select Time Clock to display the Time Clock Options screen.
In the Usr Def #1 - Usr Def #5 fields, enter any identifying data elements that you want to assign.
Be sure to enter the same element in the same field on each employee's record. For example, use Usr Def #1 for shift identification and Usr Def #2 for employee type identification.
Press Esc to save your changes and return to the Time Clock options screen.
Press Esc twice to exit User Maintenance and save your changes.
See Also:
Maintaining Time Off Accrual Rates