Deducting Non-Work Time from Time Sheets
(For all employees)

Edit your time sheet to make sure that your time off has been recorded for any time that you need to subtract from your time sheet, such as breaks, lunches, or any time that you are not "on the clock" and for time that you do not accrue. Use Deduction Maintenance to make time adjustments for non-accrued time.

Note: You cannot deduct time for a period in which you are not clocked in.

Use the Time Off Category Maintenance control maintenance record to sets the deduction category to use for automatic deductions. For example, you set your time sheet to deduct 30 minutes for every 4 hours of work. The setting in this control maintenance record is the deduction category used for those deductions. You can choose from any of the categories set up in Deduction Maintenance.

To deduct time from a time sheet:

  1. Display the time sheet for which you need to deduct time.

  2. Select the entry you want to adjust.

  3. Use the Detail hot key and then the Add Deduction hot key to display the Deduction Maintenance screen.

  4. In the Deduction Amount field, enter the number of minutes you want to deduct from your time sheet. For example, if you need to deduct 15 minutes, enter 15. Or if you need to deduct an hour and a half, enter 90.

Note: You can change Minutes to Hours, if needed. Use the tab key when your cursor is in the Deduction Amount field to move the cursor to the Minutes field and press F10.

  1. In the Start Date field, adjust the start date, if needed. By default, the system populates this field with the current date.

  2. In the Start Time field, enter the time that your time off started. By default, the system uses your time zone as entered in User Maintenance.

  3. In the Deduction Category field, press F10 and select a category to which to apply the time you are recording.

  4. In the Notes field, enter any further information you want to add to the time off you are recording.

Note: Information entered in this field displays on the Time Clock Report.

  1. Press Esc to save the changes and return to Time Sheet Detail Maintenance.

See Also:

Viewing Time Sheet Entries

Accounting for Worked Time

Reporting Accrued Time Off Taken