Viewing Change Logs

Change logs track and record changes made to transaction records, such as cash receipts, stock receipts, rental agreements, and orders. View a change log to see the transaction's history. You can view who changed the transaction, when it was changed, and why. Because you cannot edit the log, it provides a secure audit trail for each order and each order generation.

To view a change log:

Do one of the following to display the Change Log Viewing screen:

On the SOE Header screen use the Chg Log hot key.
On the POE Header screen use the Chg Log hot key.
On the TOE Header screen, use the Change Log hot key.
On the WOE Header screen, use the Change Log hot key.
On the Stock Receipts Header screen, use the Chg Log hot key.
On the A/P Entry screen, use the Chng Log hot key.
On the Cash Receipts screen, use the Log hot key.
On the Rental Agreement Entry Header screen, use the Change Log hot key.

Review the following fields, as needed, for each transaction:

Field	Description
Change Log for	The transaction number.
ShipDate/Inv#	The shipment date of the transaction generation or the invoice number. To view changes for a different ship date or invoice, use the Change ShipDate/Inv# hot key.
User ID	The user who made the change.
Date	The date the user made the change.
Time	The time the user made the change.
Port	The terminal port from which the change was made.
Comment	A system-generated description of each change, or user comments.

Use the following hot keys, as needed.

Hot Key	Function
Change ShipDate/Inv#	Displays a selection list of the transaction generations. Select a date and press Enter to display the change log entries for that ship date. Select ALL and press Enter to display the change log entries for all ship dates.
View	Displays the transaction in view-only mode.
Edit	Displays the transaction in edit mode.
Add Comment	Displays a selection list of the transaction generations. Select a date and then enter a comment at the Reason for Change prompt. The system adds your comments as a log entry.

Press Esc to return to the Header screen.