Entering Counts for Blank Control Numbers

When unexpected inventory is discovered during a count, you need to record the count using blank control numbers.

Using the Physical Count Load-In utility, locate the blank control number to which the unexpected inventory was assigned during the count. Then enter the unexpected product, its location, and its count information for the blank control number.

Note: We recommend verifying that the unexpected inventory was accurately counted before entering it into the Physical Count Load-In utility.

To enter count information for a blank control number:

From the Phys menu, select Physical Count Load-In to display the Physical Count Load-In screen.
In the Count ID# field, enter the ID of the count control file for which to enter the inventory count information.

The system displays the following information:

Field	Description
Title	Title assigned to the count control file.
Br#	Branch in which the count occurred.
Description	Each product within the count control file.
Location	Location for each product within the count control file.
Ctrl #	Control number assigned to each product within the count control file.

Use the Ctrl # hot key to locate the blank count control number to which the unexpected count was assigned.
In the Description field, enter the unexpected product.

In the Location filed, enter the location in which the product was counted.
In the Count field, enter the quantity and unit of measure for the product in the location.
In the Cnt Date field, enter the count date of the actual count.

Note: If you create a duplicate entry (the same product and location)when entering count information for a blank control number, the system combines the duplicate entries and displays a plus sign (+) next to the combined line item's description. Recount possible duplicate entries.

Press Esc to save changes and exit the screen.