Running the Fill Tag Entry Program

After entering inventory counts into the system, you can subtract all tagged quantities from the on-hand amount by running the Fill Tag Entry program.

Important: Subtracting tagged quantities assumes you entered Y in the Include All Location Types field on the Generate Control File screen to count items tagged to sales orders. If you entered N in this field, do not run the Fill Tag Entry for Physical On Hand program.

If you keep tagged items in a separate staging area and not on the same shelf as regular stock, treat this area as a separate inventory count by doing the following:

Generate a separate count control file for the location.
Count the items.
Enter the counts into the system.
Run the Fill Tag Entry program for the count.
Check for variances before updating on-hand quantities.

Note: The Exclude Tagged Location Information On Physical Sheets control maintenance record determines whether your count sheets or cards indicate that tagged quantities exist at the location.

To run the Fill Tag Entry for Physical On Hand program:

From the Phys menu, select Fill Tag Entry for Physical On Hand to display the Fill Tag Entry for Physical On Hand screen.
In the Count ID# field, enter the count control file ID of the inventory count for which to run the program.

The system populates the following fields:

Field	Description
Title	Title assigned to the selected count control file.
Branch	Branch in which the count occurred.
Last Control #	Last control number assigned to product in the count control file.

In the Ctrl/Prc Line field, press F10 and select one of the following options for which to run the program:

Note: This option enables you to update portions of the physical inventory counts, instead of waiting for all counts to be verified.

Option

Description

Ctrl#

Runs the program for a range of control numbers.

In the Start Control # field, enter the first control number in the range for which to run the program.
In the End Control # field, enter the last control number in the range for which to run the program.

Note: The Price Line field is not accessible.

Prc Line

Runs the program for an individual price line.

In the Price Line field, enter a price line for which to run the program.

Note: You can only run the program for one price line at a time. In addition, the Start Control # and End Control # fields are not accessible.

In the Valid Tag Location Types to Fill field, press F10 and select the location type from which to subtract tagged quantities.

To subtract from all location types, leave this field blank.
To enter multiple location types, separate each type with a comma (,).

Use the Update hot key to run the program and exit the screen.