Selecting Products from the Cycle Count Queue

Regular cycle counting helps maintain accurate on-hand inventory levels. Use the Cycle Count Queue: Generate/Print utility to select products to count from the Cycle Count Queue.

Unlike a scheduled cycle count created by generating a count control file, the products in the Cycle Count Queue have already been identified as requiring checking. This queue enables you to focus your cycle counting efforts to where they are needed.

The system places a product in the Cycle Count Queue whenever it identifies an inaccuracy in inventory caused by the following:

A negative on-hand quantity.
An inventory over-commitment.
A change to the invoiced quantity. The system updates the Cycle Count Queue when the shipment quantity is changed on a closed sales order. However, if the Generate Cycle Count When Transfer Ship Quantities Change control maintenance record is set to Y the system also updates the queue for transfers.
Changes in the quantity shipped on a transfer for a branch listed in the Generate Cycle Count When Transfer Ship Quantities Change control maintenance record.

You can also add products to the Cycle Count Queue by using the Generate Random Cycle Counts program.

After selecting products to count, the system removes those items from the Cycle Count Queue. If those items are not counted and updated within five days, the system returns them to the queue to be counted.

To select products to count from the Cycle Count Queue:

From the Phys menu, select Cycle Count Queue: Generate/Print to display the Cycle Count Queue: Generate/Print screen.
In the Branch field, enter the branch in which you are performing the cycle count.
In the Product field, do one of the following to select products to count:

To...	Do This...
Select a single product from the Cycle Count Queue	Enter the product. Note: You need to know that a product is already in the Cycle Count Queue to select it, such as when you discover cycle count discrepancies for a product and need to make sure the product is in the queue.
Select multiple products from the Cycle Count Queue	Use the Product hot key to select multiple products. Note: You need to know that a product is already in the Cycle Count Queue to select it, such as when you discover cycle count discrepancies for a product and need to make sure the product is in the queue.
Select all products in the Cycle Count Queue	Leave the Product field blank.

The system displays the number of items selected from the Cycle Count Queue in the Item Count field.

In the Print Sheets or Cards field, press F10 and select whether to print count sheets or count cards for the cycle count.

In the Page Break field, press F10 and select one of the following:

No Page Breaks – Prints the count sheets or cards without page breaks.
Line – Inserts a page break after each price line.
Row, Section, or Shelf – Inserts a page break after each row, section, or shelf.

In the Include Locations from Past Year field, enter Y to include locations from the previous full physical inventory count; otherwise, enter N.
Set options, if needed, and generate the report.

More Options from the Cycle Count Queue: Generate/Print Screen

The Cycle Count Queue: Generate/Print screen also the View hot key. Use this hot key to view products in the Cycle Count Queue as follows:

If you use the View hot key before selecting products, then the system displays products in the Cycle Count Queue for the selected branch.
If you use the View hot key after selecting products, then the system displays products in the Cycle Count Queue that match the product selection criteria.