Tracking Equipment Costs and Usage

Use the Equipment Maintenance screen to maintain information for individual vehicles and other equipment. Compare a vehicle's gas mileage by date to track the vehicle's performance, as well as its actual running time.

You also have the option of entering the following information for the vehicle:

Make
Model
Year
VIN or serial number
License plate number
Next maintenance date

To track equipment cost and usage for an individual vehicle:

From the Whse Mgt > Equipment Maintenance menu, select Equipment Maintenance to display the Equipment Maintenance screen.
In the Equip ID field, enter the equipment ID or press F10 to select a piece of equipment.

The following information displays for the equipment, if defined. Edit the information as necessary.

Field	Entry
Branch	The branch to which the equipment belongs.
Description	Description for the equipment.
Make	The name of the manufacturer who made the equipment.
Year	The year the equipment was made.
Model	The model name for the equipment.
Vin /Ser#	The Vehicle Identification Number (VIN) if the equipment is a vehicle, or the serial number assigned to the equipment.
License	The license plate number if the equipment is a vehicle.
Next Maint Date	The next date the equipment requires a maintenance check.

In the Date field, enter the date of the equipment activity you are recording.

For example, if you are recording mileage for a vehicle at the beginning of December 2002, enter 12/01/02 in this field.

For your initial entry, type the date of equipment activity or the date of your log entry in the Date field. For every entry thereafter, press Alt Insert to insert a blank row above the existing entry, then type the date of equipment activity or your log entry.

In the Odometer/UM field, enter the vehicle's mileage reading.

The system defaults to the defined unit of measure, such as miles, entered in the Valid Distance Units of Measure control maintenance record. Press F10 to assign another unit of measure to the odometer reading.

In the Fuel/UM field, enter the amount of fuel used as of the date entered in the Date field.

The system defaults to the defined fuel unit of measure, such as gallons or liters, entered in the Valid Fuel Units of Measure control maintenance record. Press F10 to assign another unit of measure to the fuel.

In the UpHrs field, enter the number of hours the vehicle was up and running correctly, without problems on the date in the Date field.
In the DnHrs field, enter the number of hours the vehicle was not running due to maintenance upkeep, such as an oil change, or mechanical problems, such as a flat tire.
Press Esc to save all your changes.

More Options from the Equipment Maintenance Screen

The Equipment Maintenance screen also offers these options.

Hot Key	Function
Log	Displays the Maintenance Log Viewing screen. Use this screen to view all log entries for the equipment.
AP/JE	Displays the Equipment AP and JE Postings screen. Use this screen to view equipment account information.