A/P Entry Window Field Descriptions

The following fields are on the header section of the A/P Entry window. For information about the columns in the posting area of the window, see AP Entry Window Posting Tabs.

Field	Description
Remit To	The vendor to whom payment must be sent. The system automatically populates this field after you enter the ship-from vendor.
Ship From	The vendor from whom the products on the invoice were shipped.
Post Date	The date on which you want the payable posted to the general ledger. The system fills this field in with the current date, but you can enter any date within the open payables period.
Payment Terms	The ship-from vendor's payment terms, as designated in the Terms Code field on the Vendor Maintenance window for this vendor. The system populates this field when you enter a vendor. For more information, see Terms Maintenance Overview.
A/P Branch	The branch paying the amount on the invoice. This branch does not need to correspond to the branch that received the goods.
Batch ID	The ID of the batch to which this payable belongs.
Payable ID	The unique ID number assigned to this payable by the system.
Invoice Date	The date on the invoice received from the vendor.
Invoice #	The identifying number on the invoice received from the vendor. This field is not case sensitive.
Invoice Amount	The total amount due on the invoice received from the vendor.
Freight Amount	The freight amount on the invoice received from the vendor. For more information, see Vendor Maintenance Overview.
Tax Amount	The tax amount on the invoice received from the vendor.
Due Date	The date the payment is due. The system populates field based on the payment terms assigned to the Ship-To vendor. For more information, see Vendor Maintenance Overview.
Pay Date	The date you are going to pay the invoice. The system populates this field based on the payment terms assigned to the Ship-To vendor. For more information, see Vendor Maintenance Overview.
Deduct Amount	If you enter an amount to be deducted from the invoice, and the reason for the deduction, the system displays that amount in this field.
Discount Amount	The discount allowed if payment is made by the Due Date. The system populates this field, based on the payment terms assigned to the Ship-To vendor. For more information, see Vendor Maintenance Overview.
Payment Amount	The amount for which the check will be written. The system calculates the value in this field by subtracting the Discount Amount and Deduction Amount from the Invoice Amount using the following equation: Invoice Amount - (Discount Amount + Deduction Amount) = Payment Amount
Approved	Indicates whether or not the invoice is approved for payment. The value remains No until the amount in the Diff Amt field is zero. This value must be Yes in order to generate a check to pay the invoice. If you override the No and change it to a Yes, an asterisk (*) appears to indicate this.
Received Amount - P/O Received - G/L Received = Difference	These fields, automatically populated by the system as you enter the transaction, show the following information: Received Amount - Displays the amount reconciled. P/O Received - Displays a running total of the purchase order amounts being reconciled. G/L Received - Displays the running total of the G/L accounts to which you are reconciling the payable. Difference - Displays the amount that needs to be assigned to a payable. When theDifferencereaches zero, the system changes the value in theApprovedfield toYes, and the invoice can be paid.